Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

 

Overview:

We are seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and AP records. This role will partner with internal departments and vendors to resolve discrepancies, support month-end close, and ensure accurate and timely payments while maintaining compliance with company policies and accounting standards.

 

Key Responsibilities:

• Process and code vendor invoices and expense reports accurately and timely.
• Match invoices to purchase orders and receiving documentation as applicable.
• Process payments via checks, ACH, wires, and other methods.
• Reconcile vendor statements and resolve discrepancies and payment issues.
• Maintain accurate vendor records and AP documentation.
• Monitor AP aging and ensure timely payment of obligations.
• Assist with month-end/year-end close, including accruals and reconciliations.
• Support audits and 1099 reporting.
• Generate AP reports and identify process improvement opportunities.
• Partner with vendors and internal teams to resolve AP issues.
• Maintain confidentiality and compliance with internal controls and accounting policies.

 

Qualifications:

• High School Diploma or equivalent required; Associate’s degree preferred.
• 2–5 years of Accounts Payable or related accounting experience.
• Experience processing high-volume invoices in a fast-paced environment.
• NetSuite experience highly desirable; ERP experience required.
• Proficiency in Microsoft Excel and Office Suite.
• Strong knowledge of AP processes and general accounting principles.
• Excellent attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and cross-functional collaboration skills.

 

PAY TRANSPARENCY: The estimated annual pay range for this position is $55,000 - $75,000. Actual compensation will be determined by the hiring authority and may vary depending on qualifications and other factors relevant to the responsibilities of the role.

 

Application Process: We invite you to apply or submit a resume highlighting relevant experience and qualifications to View email address on us.fitly.work.

We look forward to connecting with you!