Administrative Business Partner

Job Title- Administrative Business Partner

Location- South San Francisco, CA
Duration- 06 Months Contract

Pay Rate - $ 35.21/hr. on W2

Position Overview
Our client is seeking an experienced Administrative Business Partner (ABP) to provide high-level administrative and operational support to leaders and teams within a fast-paced, collaborative environment. This role requires exceptional organizational skills, strong business acumen, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
The successful candidate will be a proactive problem solver who can anticipate business needs, manage complex schedules, support department operations, and drive administrative excellence across the organization.

Key Responsibilities
Executive & Administrative Support
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Schedule and support onsite and offsite meetings, team events, workshops, and leadership activities.
• Prepare, edit, and distribute presentations, meeting materials, agendas, and minutes.
• Coordinate travel arrangements and manage associated logistics.
• Process expense reports, invoices, and payment requests in a timely manner.
• Maintain department files, records, and documentation.

Operational Support
• Develop, implement, and improve administrative processes and procedures.
• Manage business planning deadlines and support special projects.
• Partner with administrative colleagues to provide seamless support across teams.
• Monitor action items and follow up to ensure timely completion.
• Assist with budgeting activities, purchasing, and vendor coordination as needed.

Office & Event Coordination
• Coordinate catering, meeting room logistics, and event supplies.
• Order and maintain office supplies and equipment.
• Welcome and assist visitors and guests.
• Support department communications and information sharing.

Project & Team Support
• Collaborate with cross-functional stakeholders on administrative and operational initiatives.
• Support multiple projects simultaneously while maintaining accuracy and attention to detail.
• Participate in staff meetings and assist with meeting coordination and documentation.

Required Qualifications
• Bachelor's degree or equivalent combination of education and experience.
• Minimum 5+ years of administrative, executive assistant, or business support experience.
• Experience supporting multiple leaders and working within a fast-paced environment.
• Strong calendar management and meeting coordination experience.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong organizational skills with the ability to effectively manage competing priorities.
• Excellent attention to detail and follow-through.

Preferred Qualifications
• Experience supporting Director-level leaders or above.
• Experience coordinating large meetings, workshops, or offsite events.
• Advanced proficiency with:
• Microsoft Outlook
• Microsoft Word
• Excel
• PowerPoint
• Teams
• SharePoint
• Google Workspace/ Suite (Docs, Sheets, Slides)
• Experience with travel booking, expense management, and purchasing processes.
• Experience working in a biotechnology, pharmaceutical, healthcare, or corporate environment.

Ideal Candidate Profile - The ideal candidate will be:
• A proactive and resourceful business partner.
• Highly organized and capable of managing multiple priorities simultaneously.
• A strong communicator with a customer-service mindset.
• Comfortable working independently while also collaborating within a team environment.
• An effective problem solver who exercises sound judgment and decision-making.
• Adaptable, flexible, and able to thrive in a dynamic and changing environment.