Administrative Assistant - Principal - Long Term Substitute (LTS)

Administrative Assistant - Principal

Salary Range: Paid per the Clerical Agreement, Level VII Hours/day: 8 hours (1.0 FTE) Days/year: Pro-rated on approximately 206 days/year Start/End Dates: 10/20/2026 - 12/1/2026 Closing Date: 9/28/2026 - Candidates will be reviewed upon submission with selection starting no sooner than five days following the posting. Student Level: Elementary Position Summary: Performs intermediate administrative support work maintaining state mandated system and student records, answering phones, greeting visitors, maintaining and updating teachers, room numbers and class information, and related work as apparent or assigned. Work is performed under the limited supervision of the Building Principal.

General Definition of Work

Performs intermediate skilled administrative support work maintaining system and student records, answering phones, greeting visitors, assisting with the communication and execution of staff and student events, and related work as apparent or assigned. Work is performed under the limited supervision of the Building Principal.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Compiles, maintains and updates records including student and personnel data, billings, budgets, assist students with injury, illness or other health concerns as back-up to school nurse (elementary). Serves as a lead to staff to include assigning and monitoring work and providing instructions under the direction of the principal; training and support of other clerical building staff. Performs advanced secretarial and routine clerical work involving tasks such as maintaining statistical information, inputting data in student information system, serving as a liaison for departments, distributing messages, copying, faxing, processing incoming/outgoing mail, filing, typing documents, and providing customer service to internal and external sources. Coordinates document preparation and distribution which includes: selecting appropriate forms and formats, composing correspondence, charts, memorandum, and minutes, and editing the work of others. Collects and prepares testing materials (not at all buildings). Assists in the preparation for special student events including registration, open houses, conferences and information nights. Coordinates and schedules various meetings and reservations including meetings with counselors, principal, staff, parent/teacher conferences, usage of gyms, auditoriums, classrooms and other areas. Manages and reports staff absences and compensable time. Assists substitute teachers in daily check-in and orient them to the building layout; assist in the securing of substitutes. Generates and codes purchase orders, vouchers and billings for supplies, medical assistance, vendors, public and private resources and/or bus and van services. Orders various supplies for office, building, medical, and/or equipment from appropriate vendors. Prepares school year calendar, newsletter, and bulletins. Assists with emergency/disaster situations. Provides customer service to students, staff, parents, visitors and the general public. Performs other duties as assigned.

Knowledge, Skills and Abilities

Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routines and procedures; general knowledge of school policies and regulations; thorough knowledge of business English, spelling and arithmetic; general skill operating standard accounting software; thorough skill in oral and written communication; thorough skill using personal computers and related software packages, hardware and peripheral equipment; some skill using standard attendance software; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively; ability to establish and maintain effective working relationships with students, parents, associates, administrators and community members.

Education and Experience

Associates/Technical degree and considerable experience working as an administrative assistant, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing, frequently requires using hands to finger, handle or feel and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

None. Last Revised: 7/1/2010