Administrative and Nutrition Services Administrative Assistant (Class IV)

: JobID: 3390 Position Type: Clerical/Admin Assistant Date Posted: 10/26/2025 Location: District Office Effective immediately, the Human Resources Department will accept online applications for the position of Administrative and Nutrition Services Administrative Assistant (Class IV) at our District Office Building. This is a 12-month, full-time position, and reports to the Manager of Administrative Services and Director of Nutrition. The hourly rate of pay is $23.77 per hour, based on the 2022-24 master agreement between SSP School District #6 and Local 12 Office & Professional Employees International Union. Application Process: To be considered for this position, submit an online application and resume at Posting will remain open until the position is filled. Job Summary Provide support to the departments of Administrative and Nutrition Services serving administrators, staff, students, and parents to promote a positive image of the South St. Paul Public Schools. Protects the financial and private viability and credibility of the Federal Meals Program according to Federal guidelines. Job Functions

• Perform administrative support such as typing correspondence, answering phones and questions, distributing messages, directing calls and visitors to appropriate parties, responding to telephone, voice mail and e-mail communication as needed, filing, copying, processing mail, scheduling appointments, and organizing department information.
• Assist in the preparation of school board meeting packets for each meeting.
• Attend and assist in school board meetings as needed
• Perform all post school board meeting filing.
• Assist the Administrative Services Manager with all administrative aspects of the community election process.
• Organize, communicate and implement the Student School Board Representative application process.
• Assist with the organization and meeting logistics for the Superintendent's Student Advisory Council
• Assist with the organization and management of the district's policy review process.
• Provide administrative support to the Superintendent's office in areas including, but not limited to phone calls, filing, answering questions, directing inquiries to appropriate parties for support, scheduling and event support.
• Assist with the tracking, communication and documentation of public data requests.
• Assist in writing and preparing monthly menus for publication, building announcements, and correspondence.
• Perform assigned tasks related to the computerized student meal account program. Prepare and submit monthly meal claims to the state.
• Assist with free and reduced meal application processing by reviewing applications, determining eligibility and communicating with families.
• Provide meal application guidance and direction to families enrolling students in the district.
• Manage records for free and reduced meals, monitoring of vendor purchases, Direct Certification (DCRT) family income data for Federal meals program and verification reports.
• Maintain menu boards in school cafeterias and ensure software is functioning correctly.
• Conduct Nutrition Service Department orientations for newly hired staff.
• Track and maintain professional standard requirements for all nutrition services department staff. Assist in Back to School Training of Nutrition Services Staff.
• Prepare monthly financial reports, including meals per labor hour, participation and food service receipts, to share with director, finance and/or individual kitchen managers.
• Process accounts payable invoices and food service uniforms reimbursement orders.
• Process and coordinate catering requests, transmits bills, collects payments, and prepares bank deposits.
• Maintain family information records in compliance with Federal school meals program regulations - new student entries, withdrawals, address and phone changes, and enrollment data.
• Manage central office point of sale system software and provides technical support of computers and software for customers and Nutrition Services staff.
• Manage Student Meal Support Fund by maintaining accurate records, prepares correspondence to donors, families and district support staff.
• Maintain child nutrition web page and coordinate with Technology department for changes.
• Manage records of staff absences, track kitchen substitutes worked, and prepares time sheets for processing by payroll for food service staff.
• Provide assistance and support to families enrolling students in the district
• Provide back up support within the district enrollment center.
• Maintain office records and files.

• Perform other duties as assigned

Knowledge, Skills and Abilities Required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of High School Diploma or equivalent.
• One year of specialized or technical training beyond high school
• Associate degree or two-year technical certificate preferred.
• One year of previous experience in a clerical position.
• Strong technology skills including varied software programs
• Ability to apply correct usage, grammar, spelling, punctuation, and vocabulary.
• Must have excellent customer service skills.
• Ability to communicate effectively both orally and in writing with employees at all levels in the organization as well as with people outside the organization.
• Proven ability to establish and maintain cooperative and effective working relationships with others.
• Ability to work independently with little work direction.
• Demonstrated ability to maintain confidentiality and understand/follow data privacy rules & regulations related to students and staff.
• Demonstrated prompt, regular and reliable attendance

Physical Requirements Regularly required to sit, stand, walk, talk, hear, operate a computer and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Vision abilities required include close vision. Email To A Friend Print Version