Guidance Secretary

About the Role To provide clerical support to the assigned Building Administrators, faculty and staff. Responsibilities Type a variety of material, such as letters, student records, reports, memos, test scores, and work permits/age certification. Maintain students’ cumulative folders and files appropriate materials. Assist Guidance personnel in distribution of all college test applications and results. Select, train, and supervise student aides who deliver appointments and do routine office tasks. Perform all duties related to Homebound Instruction. Perform the usual office routines and practices associated with a busy, productive and efficiently operating office. Type a variety of office related materials. Compose memos and short letters. Prepare vendor invoices for payment, maintaining an accounting record on all purchase orders and credits. Expedite equipment repair of equipment by contracting vendors. Develop and maintain the necessary rapport to be able to work effectively with staff and students. Organize and maintain all records and materials so that they may be easily and quickly located when required. Assist in supervision of Departmental budgets. Participate in related training when offered by the district. Serve as the agent for the issuance of the Illinois Department of Labor Employment Certificate for students, families and residents of the community. Such other office tasks that the District/Building Administrator may find appropriate and acceptable for a clerical support person in that department. Qualifications Education: High School Diploma or equivalent Required Skills Able to demonstrate mastery in Microsoft Office programs. Able to produce a two (2) page letter from a provided copy in a Microsoft Office program. Able to format reports from the Skyward (data-mining feature for both canned reports and self-created reports). Able to draft a one (1) page letter from a provided topic in five minutes on Microsoft Word processing program. Proficient with basic office equipment to include a multi-task telephone, calculators, and copying machines. Capable of learning to be proficient in current District Computer Programs: Skyward and Student Information System from ISBE. Capable of communicating effectively in a pleasant, composed, and cordial manner with faculty & staff, students, parents and the administration. Such alternative to the above qualifications as the Board may find appropriate and acceptable. Pay range and compensation package Term of employment: 10 Months MCU salary classification: B #J-18808-Ljbffr