Executive Secretary 24-E-16

Overview The Executive Secretary performs highly responsible and confidential administrative and secretarial duties, including receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary conducts special projects and studies by gathering data, coordinating, monitoring and completing assigned projects, and assists in the analysis and interpretation of data to prepare reports. The position maintains schedules and makes travel arrangements and performs confidential secretarial functions for the Division Chief and/or other professional staff, including typing correspondence, legal documents, contracts, plans for departmental changes, and program policy or procedural recommendations. Responsibilities Receive, screen and route correspondence for the Division Chief and staff. Coordinate and complete special projects and studies by gathering data, monitoring progress, and ensuring timely delivery. Assist in data analysis and interpretation and prepare reports as required. Maintain schedules and arrange travel as needed. Perform confidential secretarial duties, including typing correspondence, legal documents, contracts, and documents related to departmental changes, program policy or procedural recommendations. Direct and coordinate activities of support staff, assign and review work, and provide guidance to ensure performance objectives are met. Serve as a resource to other office staff and assist in resolving more complex or technical problems; perform other duties as required. Qualifications High school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years of secretarial experience. Thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications; familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions. In-office attendance is required. #J-18808-Ljbffr