HR Assistant

Job Description

Job Description

Job Title: HR Assistant Job Description

The HR Assistant provides comprehensive administrative support to both Human Resources and business management while serving as the first point of contact at the front desk. This role focuses on human resources and light accounting support, including front office operations, HR administration, and AP/AR data entry. The HR Assistant interacts with a diverse group of internal and external customers at all levels of the organization and must deliver exceptional customer service while maintaining a high level of confidentiality.

• Greet visitors upon arrival and create a welcoming, professional front desk experience.
• Maintain the guest logbook, issue visitor badges, and direct visitors to the appropriate contact.
• Answer incoming phone calls, route them to the correct point of contact, and provide basic information as needed.
• Assist with planning and coordinating all aspects of internal and external meetings.
• Maintain confidential department records and files in accordance with internal procedures and company standards.
• Perform periodic audits of HR records to ensure required documentation is complete, accurate, and properly maintained.
• Assist with updating HR forms, policies, and related documentation.
• Support recruiting activities, including posting job openings and scheduling candidate interviews.
• Assist with new hire onboarding, including employee information collection and general HR administrative tasks.
• Perform general accounts payable and accounts receivable data entry duties.
• Serve as a liaison between the Finance/Accounting organization and the Human Resources team, ensuring effective communication and coordination.
• Prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously.
• Collaborate closely with HR and Finance team members while demonstrating a strong sense of initiative and teamwork.
• Work independently at the front desk, exercising sound judgment and maintaining confidentiality in all interactions.

• 1–2 years of experience in administrative support, human resources support, or a closely related role.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• High school diploma or GED.
• Ability to maintain a high level of confidentiality when handling sensitive information.
• Strong computer skills and the ability to quickly learn and adapt to new systems and software.
• Ability to set priorities, meet deadlines, and multitask in a fast-paced environment.
• Excellent organizational skills with strong attention to detail.
• Strong teamwork skills combined with a high degree of initiative.
• Excellent written and verbal communication and presentation skills.
• Ability to work independently and demonstrate high levels of self-motivation and initiative.
• Basic understanding of HR concepts and processes, including HR administration and HR records management.
• Comfort working with AP/AR data entry and light accounting tasks.
• Ability to interact professionally with internal and external customers at all levels of the organization.

• Familiarity with human resource information systems (HRIS), such as Paycom, preferred.
• Experience with payroll, HRIS, and general HR processes is a plus.
• Experience with accounts payable and accounts receivable is preferred.
• Comfortable asking for help and seeking guidance when needed.
• Strong desire to help others and contribute positively to a collaborative team environment.
• Motivated to be successful and to support the success of colleagues without being constantly stressed or worried.
• Self-starter who takes initiative and is eager to grow professionally.
• Interest in working closely with both HR and Finance teams and serving as a liaison between departments.

This is an in-office role based at the front desk, reporting into the Human Resources team while working closely with Finance. The HR Assistant sits at the main reception area and serves as the first point of contact for visitors and callers. The building is fully secure, with card access required for entry. The position is hourly and, if converted to full-time, is eligible for a comprehensive benefits package that includes medical, dental, and vision insurance with a generous portion of premiums paid, a 401(k) with company match, life and disability insurance, paid time off, paid company holidays, and annual discretionary bonus eligibility. The organization offers a fun, collaborative team environment with regular social activities such as cookouts, baking competitions, cornhole tournaments, and water balloon events. Employees benefit from a supportive culture that values partnership, mutual support, and long-term growth, including opportunities such as phantom stock and ownership participation for key employees in a privately held, private equity-backed setting. Dress code expectations align with a professional office environment appropriate for front desk and HR-facing responsibilities.

This is a Contract to Hire position based out of Georgetown, TX.

The pay range for this position is $22.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Georgetown,TX.

This position is anticipated to close on Aug 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.