Front Desk Administrative Assistant/Office Coordinator (IDD/DDD Day Program Human Services)

divh2Front Desk Administrative Assistant / Office Coordinator/h2pInnovative Life of New Jersey is seeking a Front Desk Administrative Assistant / Office Coordinator to support programs serving individuals with intellectual and developmental disabilities (IDD) under New Jersey DDD services. This role plays a critical part in maintaining daily operations, ensuring compliance, and supporting a structured, fast-paced program environment./ph3Key Responsibilities/h3ulliServe as primary front desk contact for visitors, staff, and families/liliProvide administrative support including scheduling, filing, scanning, and data entry/liliTrack attendance, participant records, and documentation/liliSupport intake and discharge processes ensuring accuracy/liliMonitor billing and documentation for timely submission/liliMaintain staff credentialing files and compliance tracking/liliAssist with onboarding, background checks, and documentation/liliSupport EHR systems (Therap preferred)/liliAssist with audits, compliance tracking, and reporting/liliMaintain professional office environment/liliCoordinate communication across teams, families, and providers/li/ulh3Requirements/h3ulliHigh school diploma or equivalent/lili2+ years administrative or front desk experience/lili2+ years experience in human services or healthcare/liliStrong organizational and multitasking skills/liliStrong communication and professionalism/liliMicrosoft Office proficiency/liliAbility to maintain confidentiality/li/ulh3Qualifications Preferred/h3ulliExperience in IDD or day program settings/liliExperience with EHR systems such as Therap/liliFamiliarity with Medicaid or compliance environments/liliExperience supporting audits or credential tracking/li/ulh3Regulatory / Compliance Requirements (DDD)/h3ulliSupport DDD program requirements and compliance standards/liliAssist with audit readiness and documentation accuracy/liliTrack CPR/First Aid, training, and credential expirations/liliEnsure HIPAA compliance and confidentiality/li/ulh3Who Will Thrive in This Role/h3ulliAdministrative Assistant/liliFront Desk Receptionist/liliOffice Coordinator/liliHealthcare Administrative Assistant/liliHuman Services Administrative Support/liliMedical Office Assistant/li/ulh2strongWhy Join Innovative Life of New Jersey?/strong/h2ulliStable, full-time schedule (no nights or weekends)/liliWork in a structured, team-oriented environment/liliOpportunity to build experience in healthcare administration and human services/liliPlay a key role in supporting a program that serves the local community/li/ulh3Benefits/h3ulliMedical, Dental, and Vision Insurance/liliHealth Savings Account (HSA) and Flexible Spending Account (FSA) options/liliPaid Time Off (PTO) and Paid Holidays/lili401(k) Retirement Plan (with employer match, if applicable)/liliCompany-paid Life Insurance and optional supplemental coverage/liliShort-Term and Long-Term Disability Insurance/liliEmployee Assistance Program (EAP)/liliProfessional Development and Training Opportunities/liliEmployee Referral Bonus Program (if applicable)/li/ul/div