Executive Assistant

A client of Innova Solutions is immediately hiring for an Executive Assistant. Position type: Contract Duration: 12 to 18 months Location: Hybrid 3 days onsite in Charlotte, NC. Top Skills 5-7 years of experience as an Administrative/Executive Assistant. Knowledge of Banking systems including Concur, GEP, Corporate travel services, myfacilities, visitor access system, etc. Set up, maintain, and update on a monthly basis various DG contact lists for the team, conduct annual review with the managers on relevance of the DGs, create new and delete old ones as business needs arise. Support Execs and the team in employee engagement events by proactively planning, making reservations, tracking attendance, coordinating activities and overall event logistics. Description Monitor teams' completion of the compliance trainings, AIM certifications, other enterprise mandates by the deadline, distribute delinquency reporting metrics and follow up with the delinquent resources to facilitate timely resolution Serve as a Proxy for the Exec or senior managers on application access, ARM request and other system approvals, review for the requests to have a business reason and adhere to the enterprise policies, ensure that the approvals are granted in a timely manner without expirations Maintain adequate inventory of the office supplies, including pantry and copy paper (toner distribution), order if/when needed. This may require coordination and partnership with other administrative assistants or office managers Serve as the point of contact for equipment/headset issues, facility requests, etc and other onsite office related assistance Create and regularly update teams org. chart and maintain its versions Set up, maintain, and update on a monthly basis various DG contact lists for the team, conduct annual review with the managers on relevance of the DGs, create new and delete old ones as business needs arise Collaboration with other teams and/or floor admins - distribution of alert and general floor notices, assisting with seat allocations, providing time off coverage Support Execs and the team in employee engagement events by proactively planning, making reservations, tracking attendance, coordinating activities and overall event logistics Other administrative activities to help effective and collaborative work environments, including maintaining business resiliency related emergency contact documentation, telepresence and conference room boking across teams locations, advocate for efficient facilities & related Required Qualifications Must have prior work or current work experience as an Administrative or Executive Assistant Self-starter with excellent anticipation skills, problem solving, follow up, must have excellent judgment, be independent thinker and resourceful Demonstrated ability in either current or prior positions to interact with senior level executives Proven ability and demonstrated skills to foster a welcoming / positive attitude and promote team morale Strong executive presence and superior interpersonal communications skills Ability to be adaptable and work well with people at all organizational levels and with different interpersonal styles Accuracy/quality control - must demonstrate accuracy & thoroughness and monitor own work to ensure quality High attention to detail and ability to solve problems quickly and efficiently Comfortable working in a sometimes hectic, high-pressure environment, able to adapt to unexpected events, prioritize and multi-task, while maintaining high standards despite pressing deadlines Ability to handle highly sensitive, confidential and non-routine information Demonstrated dependability and sense of urgency about getting results Ability to display a consistent, professional degree of communication Desired Qualifications Knowledge of Concur, GEP, Corporate travel services, myfacilities, visitor access system, etc. Pay Range & Benefits Pay Range*: $40 - $44 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Medical & pharmacy coverage Dental/vision insurance 401(k) Health saving account (HSA) and Flexible spending account (FSA) Life Insurance Pet Insurance Short term and Long term Disability Accident & Critical illness coverage Pre-paid legal & ID theft protection Sick time, and other types of paid leaves (as required by law) Employee Assistance Program (EAP) About Innova Solutions: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at and earn $250-$1,000 per referral. Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at View email address on click.appcast.io or View phone number on click.appcast.io. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Innova Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - innovasolutions. #J-18808-Ljbffr