Procurement Specialist

Procurement Specialist

The Montana Department of Military Affairs (DMA) is seeking a Procurement Specialist to join the Director's Office. The Director's Office provides centralized oversight and support for budgeting, fiscal management, payroll, human resources, purchasing, information technology, property control, and policy development. This office also assists in interpreting rules, regulations, and statutes for all departmental programs.

Position Overview

The Procurement Specialist manages procurement and contract operations for the department, excluding the Construction and Facilities Management Office (CFMO). This position determines and executes proper procurement methods, and issues purchase orders or contracts. Responsible for contract monitoring throughout the life of the contract. Provide technical assistance to contractors and DMA staff, and provide training on procurement policies, laws, and regulations to DMA staff.

Essential Functions (Major Duties or Responsibilities)

• Manage procurement and contract administration activities, including policy updates, goal setting, and operating procedures.
• Procure supplies and services for the Director's Office and provide procurement support to other divisions as needed.
• Plan, organize, and coordinate purchasing operations in accordance with state laws, regulations, and delegated authority.
• Administer contracts and purchase orders to ensure compliance and successful project completion.
• Coordinate with internal and external stakeholders to ensure understanding of procurement requirements.
• Support acquisition of a wide range of goods and services, including facility maintenance agreements, specialized materials, and operational support items.
• Maintain accurate records and ensure adherence to timelines and compliance standards.

Competencies

• Ability to establish and maintain effective working relationships with diverse stakeholders.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Attention to detail and ability to track and manage timelines effectively.
• Ability to interpret and apply laws, regulations, policies, and contract requirements.

Minimum Qualifications

• Associate degree in business administration, public administration, communications, procurement, accounting, finance, or a related field; and One (1) to two (2) years of procurement or related experience. Equivalent combinations of education and experience will be considered on a case-by-case basis.

Preferred Qualifications

• Bachelor's degree in business administration, public administration, communications, procurement, accounting, finance, or a related field.

Knowledge, Skills, and Abilities

• Knowledge of accounting, bookkeeping, and/or purchasing principles and practices.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to analyze and interpret contract documents and procurement regulations.

Conditions of Employment

Successful completion of a background check is required.

Application Requirements

Applicants must submit the following:

• Completed State of Montana application
• Resume
• Cover letter

Salary: $31.50-31.50 Hourly

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Fort Harrison

Agency: Department of Military Affairs

Union: 000 - None

Posting Date: Jun 30, 2026, 4:58:15 PM

Closing Date (based on your computer's timezone): Jul 15, 2026, 5:59:00 AM

Contact Name: Brandon Kirchgasler | Contact Email: View email address on click.appcast.io | Contact Phone: View phone number on click.appcast.io