Administrative Assistant (PaTTAN)

Administrative Assistant Position

A vacancy exists for an Administrative Assistant position to work within PaTTAN at the Montgomery County Intermediate Unit. The Administrative Assistant, PaTTAN, performs general secretarial duties.

Qualifications:

• No post-secondary degree required
• Holds any appropriate certificates required as part of the job functions
• Minimum of 1-3 years of progressive experience in administrative support
• Experience should be in field required for job functions
• Skills in area to be able to work as proven through work experience
• Professional approach to their work that includes very strong customer service skills
• Ability to operate office equipment
• Ability to use computer technology efficiently proficiency in using all MS Office products
• Must be a proficient typist; must know how to format business correspondence/reports
• Ability to work in a team environment and to work effectively with people
• Ability to work under stress and with frequent interruptions
• Ability to schedule time to meet deadlines, to communicate effectively, and to read and analyze written and verbal information

Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI

Duties & Responsibilities:

• Prepare and type reports, letters, mailings, memoranda, requisitions, and forms using applicable software systems
• Use of technology to perform tasks (e.g., to Microsoft Office Suite, Google Suite, survey applications, and PaTTAN developed software)
• Maintain various records using database technology (e.g., Microsoft Excel, Google Sheets)
• Planning and supporting PaTTAN trainings and conferences, both on and off site. This may include overnight travel
• Assist with workshop enrollment and registration as assigned
• Prepare hand-outs and visual aids as assigned
• Schedule room(s) and arrange for room set-up per instructions
• Make travel arrangements as appropriate
• Screen and monitor emails and telephone calls ensuring that messages are forwarded and responded to in a timely fashion
• Maintain an appointment calendar and a daily schedule
• Develop and maintain an efficient comprehensive electronic or paper filing system
• Respond to routine requests for information
• Keep and develop office forms and procedures
• Serve as a back-up to other staff members and help them with tasks when deadlines require
• Front Desk Reception support and substitution as needed
• Maintain a positive working relationship with PaTTAN colleagues, MCIU staff, LEA staff, board members, Pennsylvania Department of Education personnel, Bureau of Special Education personnel, other government officials, service agencies personnel and families
• Perform other related duties as assigned by the Supervisor

Location: PaTTAN East is located at 2500 Monroe Boulevard, Suite 110, Norristown, PA 19403

Work Schedule: Monday - Friday, 7 hours/day, 12 months (260 - 262 days/year)

Pay Rate: $24.86/hour - $29.25/hour (PS3)

About Us: The Montgomery County Intermediate Unit, a regional educational service agency, provides dynamic, visionary leadership and effective, efficient services for constituent school districts, schools and students.

Why Should You Apply? The MCIU offers a competitive salary and comprehensive benefits package to those who qualify. This may include Health and wellness benefits, including medical, dental, prescription, vision, and life insurance. Tuition reimbursement. Eligibility for federal student loan forgiveness. Participation in PSERS (Public School Employees' Retirement System). Paid time off benefits.