Accounts Payable Specialist

Job Description

Job Description

Description:

Application Deadline: September 10th, 2026

Summary:

Under the supervision of the Controller, the Accounts Payable Specialist carries out all centralized accounts payable functions in addition to other duties as required.

Essential Functions:

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Reports to the Controller and CEO
• Accounts Payable Processing.
• Code and record invoices & check requests into the accounting system daily.
• Establish and maintain vendor files.
• Weekly check issuance including emergency situations.
• Works outside of regularly scheduled working hours when necessary.
• Assume some of the basic duties of the Accounts Receivable Specialist in their absence.
• Reviews invoices, vouchers and/or other documents for accuracy prior to recording in the A/P sub-ledger.
• Ensure proper support documentation is included with invoices prior to recording in the A/P sub-ledger.
• Receive and verify donations, including cash, checks, online payments, wire transfers, and in-kind contributions.
• Accurately record contributions in the accounting system, ensuring proper classification between restricted, unrestricted, conditional, and unconditional gifts.
• Reconcile donations with bank deposits and payment processor reports (e.g., Stripe, PayPal, Donately), identifying and resolving discrepancies.
• G/L reconciliations.
• Assist with the month-end closing process.
• Recurring month-end G/L transactions.
• Ability to safeguard confidential information.
• Attends staff meetings and staff functions as needed.
• Other assignments and special projects required or assigned by the Controller.

Authority:

This position holds a relatively high degree of independence within the framework of the agency’s policies and procedures. The individual must be resourceful and able to display initiative and understanding of management systems and interpersonal relations.

Requirements:

Position Qualifications:

Competency Statement(s)

Analytical Skills - Ability to use thinking and reasoning to solve a problem.

Accuracy - Ability to perform work accurately and thoroughly.

Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Relationship Building - Ability to effectively build relationships with customers and co-workers.

Reliability - The trait of being dependable and trustworthy.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Communication, Written - Ability to communicate in writing clearly and concisely.

Friendly - Ability to exhibit a cheerful demeanor toward others.

Skills and Abilities:

• AAS-Accounting
• Two years experience in similar capacity
• Computer-MS Office, MIP Accounting Software or equivalent
• Excellent communication and written skills
• A combination of training and experience other than the specified, if judged to be adequate for the job, may be accepted by the President and CEO.

Physical Demands:

The position does require occasional standing, squatting, lifting of up to approximately 10 lbs. And frequent sitting.

I have received, read, understood and will comply with the contents of this job description;

Employee Signature: ___________________________________ Date: _________________________

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer.

Revised 2/2012

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.