Accounts Payable Specialist/CFO Assistant

Job Description

Job Description

BILL'S CARPET CENTER 

ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT 

Job Type: Full-time, 40 hours per week 

Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m. 

Pay: $20.00-$22.00 per hour, depending on experience 

Experience: 3+ years of relevant experience 

Build a Career Where Accuracy and Initiative Matter 

Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors. 

What You Will Do 

Accounts Payable & Vendor Support 

• Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements. 

• Prepare accounts payable check runs and online vendor payments. 

• Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims. 

• Match company credit card transactions to receipts and prepare vendor credit applications. 

• Maintain inventory stock cost valuations. 

Financial & CFO Support 

• Record customer credit card payments and send paid invoices. 

• Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations. 

• Support positive pay review and approvals for checks and ACH transactions. 

• Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests. 

• Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms. 

Inventory, Operations & Administration 

• Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting. 

• Review customer and warehouse sign-off documentation and attach supporting records to customer invoices. 

• Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers. 

• Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support. 

• Pick up customer checks and complete other CFO support tasks as needed. 

What You Bring 

• At least 3 years of relevant accounts payable or accounting support experience. 

• Strong attention to detail, follow-through, organization, and ability to manage multiple priorities. 

• Comfort working with vendors, financial records, inventory information, and confidential business information. 

• Working knowledge of QuickBooks and Microsoft Office is required. 

• Clear, professional communication and a willingness to assist across accounting, operations, and administration. 

• A valid driver’s license in good standing, held for at least 3 years. 

Compensation & Benefits 

• $20.00-$22.00 per hour, depending on experience. 

• Health insurance eligibility after 6 months. 

• 401(k) with company match. 

• $50 monthly cell phone reimbursement. 

• Consistent Monday-Friday schedule, 40 hours per week. 

• Varied exposure to accounting, operations, inventory, and administration. 

Driver’s License Requirement 

Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.