Executive Assistant

Job Description

Position: Executive Assistant

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Location: Stamford, 5 days onsite

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Compensation: $170,000-200,000

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Position Overview:

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The ideal candidate will serve as an executive assistant to a senior partner and oversee the day-to-day operations of a high-profile executive office. This individual will have ownership of a complex, frequently changing calendar, manage the flow of information and requests, and ensure the executive is fully prepared for meetings and commitments. The Senior Executive Assistant will also lead a small administrative team and provide additional scheduling and operational support to senior leadership. The role requires exceptional judgment, discretion, organization, and the ability to remain calm and decisive in a fast-paced environment.

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Responsibilities

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• Own and manage a complex executive calendar, including internal and external meetings, scheduling changes, conflicts, and competing priorities
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• Serve as a gatekeeper and primary point of contact for scheduling requests and communications
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• Proactively evaluate calendar priorities and make recommendations or adjustments as needed
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• Prepare daily agendas, meeting reminders, briefing materials, and pre-read packages
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• Ensure the executive has all necessary materials and information ahead of important meetings
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• Track meeting requests, follow-ups, action items, and outstanding deliverables
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• Manage the executive's inbox, including triaging emails, flagging priorities, and drafting responses
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• Draft confidential correspondence and communications on behalf of the executive
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• Coordinate complex domestic and international travel, itineraries, agendas, and logistics
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• Prepare expense reports and manage related approvals
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• Support additional senior leadership with calendar management and scheduling
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• Handle ad-hoc projects and assignments from inception through completion, often under tight deadlines
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• Partner closely with senior leadership and internal teams to ensure priorities and critical issues are communicated effectively
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• Build and maintain strong relationships with internal stakeholders and external contacts
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• Lead, train, mentor, and supervise administrative staff
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• Establish administrative procedures, coverage plans, and best practices to ensure continuity of the executive office
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• Maintain a high level of confidentiality and discretion when handling sensitive information
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Qualifications

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• Bachelor's degree required
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• 10+ years of administrative experience, including significant experience supporting a CEO, President, or other senior executive
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• Previous experience managing or leading administrative staff
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• Proven experience managing a complex, high-volume calendar with frequently changing priorities
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• Strong written and verbal communication skills with the ability to draft polished correspondence on behalf of senior leadership
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• Advanced proficiency in Microsoft Office, Outlook, Teams, Zoom, and other virtual meeting platforms
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• Experience with Workday preferred
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• Exceptional organizational skills and attention to detail
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• Ability to prioritize effectively, exercise sound judgment, and make timely decisions
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• Calm and composed under pressure with strong follow-through
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• Demonstrated discretion when handling confidential and sensitive information
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• Flexible and responsive to a demanding executive schedule, including occasional early mornings, evenings, and travel-related support
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• Strong interpersonal skills and the ability to work effectively with senior executives, internal stakeholders, and external partners
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