Personal Assistant

Job Description

Job Description

Now Hiring: Personal Assistant – Newport Beach, CA (On-site)

David Hirson & Partners, LLP  is seeking a Personal Assistant that provides high-level administrative and personal support to a Senior level Partner, ensuring daily operations, scheduling, communications, and personal matters are handled efficiently and professionally. This role requires exceptional organizational skills, discretion, flexibility, and the ability to anticipate needs before they arise. The ideal candidate is proactive, resourceful, detail-oriented, and capable of managing both business and personal responsibilities in a fast-paced environment.

Location: Newport Beach, California (On-site)
Hourly Rate: $25
Benefits: 401(k), Medical, Vision, and additional benefits

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and correspondence.
• Draft, proofread, and prepare letters, reports, presentations, and other documents.
• Maintain confidential records and files.
• Coordinate meetings, including scheduling, agendas, and follow-up tasks.
• Serve as a liaison between the employer and clients, vendors, and other contacts.
• Track deadlines and ensure timely completion of tasks and projects.
• Conduct research and gather information as requested.
• Assist with personal errands and special projects, as needed.
• Organize events, appointments, and travel logistics.

Qualifications

• Bachelor’s degree or equivalent work experience preferred
• 3 years of administrative experience (law firm experience preferred)
• Accounting experience is a plus
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel) and general office technology
• Ability to manage multiple tasks in a fast-paced environment
• High attention to detail and strong problem-solving skills
• Ability to work both independently and collaboratively

Benefits & Perks

• Medical, Dental, and Vision Insurance
• Paid Sick Leave and Holidays
• Basic Life and AD&D Insurance
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• 401(k) Plan with Company Match
• Wellness Program
• Employee Assistance Program (EAP)

If you thrive in a fast-paced environment and enjoy supporting a collaborative, client-focused legal team, we’d love to hear from you.