Building Secretary - Brookview Elementary
Waukee Community School District
Terms of Employment:
- 210 day contract
- High school diploma or equivalent and/or specialized training or similar work experience, required
- 2 or 4 year degree or equivalent work experience in a similar field, preferred
- Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, SmartFind Express, TimeClock Plus, iVisions and InfoSnap
- Knowledge and/or experience in use of computers and various technological applications
- Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
- Friendly and professional to all students, parents, visitors and staff
- Absence Management System: enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.
- Substitute Assistance: greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans.
- Manage purchase orders for building. Create and process purchases orders, maintain documentation, research open purchase orders if beyond timeframe.
- Prepare deposits for all checks & cash collected within the building.
- Graduation (ordering diplomas and getting info collected) / Academic Letters
- Mail: sort & distribute all mail and ordered supplies.
- Visitor Check-In: monitor Visitor Management System and provide customer service (see line 11)
- Typing up and distributing announcements for students and staff at High School, 2-3 times per week.
- Registration/Payment: Monitoring & helping parents with student registration & payments
- Placing orders for staff supplies
- Customer Service: address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in-person contact throughout the school day. High volume at beginning & end of each day.
- Purchasing Cards: Reconcile statements for high school staff (19 purchasing cards).
- Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues.
- Assist Nurse as needed
- Other duties as assigned
- IPERS retirement account
- Health and Dental Insurance paid for the employee (spouse/family coverage available at an additonal cost)
- Generous leave package including peronal leave, sick leave, family sick leave, and bereavement leave
Vacancy posted 3 days ago
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