Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented and experienced Accounts Payable Specialist to support a multi-entity accounting environment. This position will be responsible for managing the full accounts payable cycle, maintaining accurate vendor records, processing invoices, reconciling accounts, and ensuring timely and accurate payments across multiple entities.

The ideal candidate will have strong multi-entity AP experience, excellent attention to detail, and the ability to manage a high volume of transactions while maintaining accuracy. Experience with Concur, Microsoft Dynamics GP (Great Plains), and Advanced Excel is highly preferred.

Key Responsibilities

• Manage the full-cycle accounts payable process for multiple entities
• Review, code, and process invoices accurately and efficiently
• Match invoices to purchase orders, receiving documentation, and supporting approvals as applicable
• Ensure invoices are properly coded to the appropriate entity, department, account, and cost center
• Process vendor payments via ACH, check, wire, and other payment methods
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate vendor records and assist with vendor inquiries
• Monitor AP aging and follow up on outstanding invoices and discrepancies
• Assist with month-end and year-end close activities, including AP reconciliations and accruals
• Prepare and maintain AP reports and supporting documentation
• Ensure transactions are processed in accordance with company policies and internal controls
• Assist with 1099 reporting and other AP-related compliance activities as needed
• Research and resolve invoice, payment, and account discrepancies
• Support accounting team with special projects and process improvements

Required Qualifications

• 3+ years of accounts payable experience
• Demonstrated experience managing AP for multiple entities
• Strong understanding of full-cycle accounts payable processes
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel

Preferred Qualifications

• Experience with Concur
• Experience with Microsoft Dynamics GP (Great Plains)
• Advanced Excel skills, including PivotTables, VLOOKUP/XLOOKUP, SUMIFS, and data analysis
• Experience working in a high-volume, multi-entity accounting environment
• Experience with AP automation and electronic invoice/payment processes
• Experience assisting with month-end close and account reconciliations