Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities.

Responsibilities:

• Support partners and office staff with daily administrative activities to keep operations running smoothly.

• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.

• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.

• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.

• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.

• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.

• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.

• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.

• At least 2 years of administrative experience in a detail-focused setting with firm deadlines and multiple priorities.
• Background in public accounting is preferred, though comparable experience in a similar environment will be considered.
• Ability to format financial statements and prepare business documents with a high level of accuracy.
• Prior exposure to tax processing or related administrative support is strongly valued.
• Strong communication skills with the confidence to interact effectively with clients and internal staff.
• Demonstrated attention to detail, sound judgment, and discretion when handling confidential financial information.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat; experience with tax and workflow platforms such as ProSystem, CCH Axcess, SafeSend, or Knuula is a plus.