Scheduling and Billing Coordinator

Scheduler

Working under the supervision of the Executive Director, the Scheduler performs a variety of duties including daily scheduling and billing of CLS staff, reading of staff notes, and is responsible for the timely processing of Medicaid claims.

Duties and Responsibilities:

• Input staff schedule in an electronic verification system.
• Monitor electronic verification system daily or hourly for completion from staff.
• Read over staff notes (CLS and CRA) for thorough and completed notes.
• Verify required signatures are inputted.
• Communication with staff as needed.
• Bill for CLS approved notes and time.
• Follow up on claims within a standard billing cycle.
• Research and appeal denied claims.
• Acquire an understanding of and proficiency in all functions of their assigned duties.
• Maintain confidentiality in all aspects of staff and agency information.
• Interact with all staff.
• Update CLS staff schedule as needed.
• Work with office and management staff daily.
• Other duties as assigned by the Executive Director.

Knowledge, Skills and Abilities:

• Computer literate.
• Good writing, analytical and problem-solving skills.
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Ability to communicate effectively.
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.
• Ability to follow oral and written instructions.
• A calm manner and patience working with staff.

Minimum Qualifications:

• At least three (1) years experience in general office responsibilities and procedures.
• Must be computer literate.
• Knowledge of principles and practices of basic office management and organization.
• Knowledge of the basic principles and practices of bookkeeping.
• Ability to work well either alone or as part of a team.