Sr. Executive Assistant (Temp)

Sr. Executive Assistant (Temp)Senior Executive Assistant Temporary for 6 months Location: San Diego, CA (onsite)This position provides dedicated administrative support to the CEO, COO, and Chief of Staff, helping ensure day-to-day executive operations run smoothly and efficiently. The role requires sound judgment, discretion, and the ability to manage competing priorities while supporting executive communications, scheduling, and key initiatives.Key ResponsibilitiesProvide direct support to the CEO, COO, and Chief of Staff, including complex calendar management, appointment coordination, scheduling logistics, and administrative support.Proactively prepare executive leadership for upcoming meetings and commitments by coordinating agendas, gathering information, proofreading materials, drafting correspondence, and documenting meeting notes when needed.Provide broad administrative assistance, including research projects, reservations, special assignments, and day-to-day coordination.Process expense reports and assist with tracking shipments, deliveries, and materials related to executive operations.Welcome and assist visitors while maintaining a high level of professionalism, confidentiality, and discretion.Coordinate executive meetings, special events, and engagements involving senior leadership and external partners.Prepare presentations, briefing documents, executive summaries, speeches, and other meeting materials.Assist with conference room setup, A/V support, and user training on meeting technology.Support the preparation and organization of board-level presentations and supporting materials.Maintain records, documentation systems, and compliance standards for executive files, agreements, and expenses.Help improve administrative processes and coordinate office operations, supplies, and logistics to support a productive work environment.Arrange executive travel, including itineraries, accommodations, transportation, and scheduling coordination.Experience RequiredMinimum 5-7 years of experience supporting multiple senior executives or leadership teams.Strong background in project coordination, decision-making, customer service, and executive-level support.Extensive experience coordinating complex travel arrangements across multiple time zones.Skills & QualificationsDemonstrated success supporting high-level executive operations.Ability to manage confidential information with professionalism and integrity.Excellent written and verbal communication skills.Strong problem-solving abilities with the capacity to anticipate needs and develop solutions independently.Advanced proficiency with Microsoft Office and related business applications.Collaborative, positive, and eager-to-learn mindset.Strong interpersonal skills with the ability to navigate sensitive situations diplomatically.Excellent organizational and time management skills, with the ability to prioritize multiple responsibilities simultaneously.