Executive Assistant to Chief Executive Officer

Job Description

EXECUTIVE ASSISTANT TO CEO

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The Executive Assistant to the CEO provides high-level administrative, organizational, and operational support to ensure the CEO's office functions efficiently. This role acts as a strategic partner, managing priorities, streamlining communications, and enabling the CEO to focus on organizational leadership and business objectives. The ideal candidate is resourceful, detail-oriented, discreet, and able to anticipate needs in a fast-paced, onsite environment.

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KEY RESPONSIBILITIES

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• Strategic Support Partner: Act as the primary liaison between the CEO and internal and external stakeholders, ensuring clear, timely, and professional communication that supports effective information flow and relationship management.
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• Planning & Execution: Facilitate the planning and execution of Board of Directors meetings, executive sessions, and other high-level leadership gatherings, ensuring seamless coordination, timely communication, and logistical excellence.
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• Calendar & Communication Management: Schedule, reschedule, and confirm appointments, prepare agendas, and manage correspondence on behalf of the CEO.
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• Board & Leadership Support: Prepare meeting materials, compile reports, track action items, and follow up to ensure timely completion.
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• Project Coordination: Monitor and support strategic initiatives; conduct research and provide executive summaries to aid decision-making.
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• Travel & Event Planning: Arrange domestic and international travel, develop itineraries, and manage logistics for events and offsites.
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• Document & Presentation Preparation: Draft, proofread, and edit presentations, reports, and communications to ensure accuracy and impact.
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• Confidential Records Management: Maintain files, documents, and data in compliance with company policies and security standards
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QUALIFICATIONS

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Skills

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• Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment.
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• Strong organizational skills with exceptional attention to detail.
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• Excellent verbal and written communication skills.
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• Proficient in Microsoft Office Suite, and virtual collaboration tools (e.g. Teams).
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• Proven track record of handling sensitive information with discretion and professionalism.
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Education & Experience

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• Bachelor’s degree in business administration, Communications, or related field and 5 years’ experience OR Associate’s degree in Business Administration, Communications, or related field and 7 years’ experience as a C level Executive Assistant OR 15 years’ experience as a C level Executive Assistant
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• Formal training or certification in executive administrative support, project management, or business communications is a plus.
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• Ongoing commitment to professional development in executive support best practices, technology tools, and organizational efficiency.
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• Valid Driver’s License.
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• High School Diploma or equivalent.
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• Must be legally authorized to work in the United States.
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• Must be able to read, speak, and understand English.
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Company maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. This is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report.