Project Management Specialist

Role Description

The Project Management Specialist supports the planning, coordination, and execution of projects to achieve organizational objectives. This role partners with project managers, stakeholders, and cross-functional teams to ensure project activities are completed on time, within scope, and aligned with established processes. The Project Management Specialist contributes to project success by supporting planning efforts, monitoring progress, managing documentation, and assisting with risk and issue resolution.

Essential Functions

• Supports the development and maintenance of project plans, including scope, timelines, deliverables, and resource requirements, in alignment with project objectives.
• Coordinates project activities across cross-functional teams, ensuring tasks are completed in accordance with established timelines and priorities.
• Monitors project progress and updates project documentation, including schedules, status reports, and issue logs, to support effective project tracking.
• Assists in identifying project risks and issues, supports mitigation planning, and escalates concerns as appropriate.
• Supports budget tracking activities by monitoring project expenses and assisting with variance reporting in accordance with established processes.
• Facilitates communication among project team members and stakeholders to ensure alignment and timely information sharing.
• Prepares routine project reports, dashboards, and presentations for stakeholders and leadership review.
• Maintains accurate and organized project documentation, including meeting notes, decisions, and change tracking.
• Participates in post-project evaluations, supporting the documentation of outcomes, lessons learned, and opportunities for improvement.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

This is a fully remote role.

Qualifications

• Bachelor's Degree in Business Administration, Project Management, or a related field required.
• 2-4 years of experience in project coordination, project management, or a related field required.

Requirements

• 3+ years of program management experience leading and managing EHR implementation projects, including planning, deployment, stakeholder coordination, and go-live activities preferred.
• 5+ years of experience managing multiple, concurrent, highly complex projects or programs across cross-functional teams and stakeholders preferred.
• 10+ years of experience in Healthcare IT, with a strong understanding of healthcare systems, technologies, operations, and regulatory requirements preferred.
• Experience leading EHR implementation projects with Oracle Health (formerly Cerner) strongly preferred.
• Master's Degree preferred.
• Certified Project Management Professional (PMP)-PMI preferred.

Knowledge, Skills and Abilities

• Working knowledge of project management methodologies, tools, and techniques.
• Ability to coordinate tasks, timelines, and stakeholders across multiple projects.
• Strong organizational and time management skills with attention to detail.
• Ability to identify and communicate project risks and issues within established processes.
• Effective communication skills to collaborate with cross-functional teams and stakeholders.
• Proficiency in project management tools and standard business applications (e.g., Microsoft Office, project tracking systems).
• Ability to manage multiple priorities and meet deadlines in a structured environment.

Benefits

• Competitive compensation
• Paid time off for vacations, holidays, and illness
• Comprehensive health insurance (medical, dental, vision, prescription)
• 401(k) retirement savings plan
• Education support and student loan assistance
• Life and disability insurance
• Flexible spending account