Legal Administrative Assistant

Legal Administrative AssistantRobins Kaplan is seeking a Legal Administrative Assistant to support our Business Litigation and Intellectual Property practice groups in our Silicon Valley office. The Legal Administrative Assistant provides administrative and legal support to attorneys, other legal professionals, and supervisors in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.This role is designated for a hybrid work schedule with 3 days in office per week to facilitate collaboration with key stakeholders and 2 remote days per week.Essential Functions:E-file in state, federal, appellate courts, and TTABDocket court dates and case deadlinesMonitor trademark deadlines and docket filingsPrepare fee agreements and client lettersCoordinate deposition and trial logisticsRegister and log attorney admissionsPrepare and file documents with the USPTO and TTABManage physical and electronic case filesCoordinate travel logistics and itinerariesProcess and reconcile expensesOrganize meeting and event logisticsPrepare and distribute meeting materialsDraft correspondence and prepare reportsConduct research and draft summariesAssist with business development and social media effortsPerform file openings and conflict checksProcess bills and prepare invoicesTrack and file Continuing Education creditsSubmit and log memberships and registrationsProvide back-up support to other assistantsPerform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc.Complete additional duties as requestedKnowledge / Skills:Outstanding client service with a can-do attitudeHigh attention to detail, outstanding organizational skills, and the ability to manage time effectivelyStrong verbal and written communication skills, including: spelling, grammar, and proofreading proficiencyKnowledge of legal terminology, life of case timelines, and court processesUse initiative and independent judgment within established guidelinesInterpret data accurately and present information conciselyExercise discretion in handling confidential, controversial, or sensitive informationDemonstrate high degree of professionalismWork well under pressure to meet tight deadlinesWord, Outlook, Excel, PowerPoint and document manage system proficiencyEducation & Experience:Associate's or Bachelor's degree desired10 years of experience as a Legal Administrative AssistantFamiliarity with USPTO and TTAB filings preferred, but not requiredPhysical Demands:Work is performed in a professional office environment and requires the following during the work day:Individual will interact regularly with others verbally, in-person, and via written communicationOperate computer and other office equipment such as a copy machine, printer, telephone, etc.Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)Must be able to remain in a stationary position for long periods of time (working at a computer)Repetitive movement (i.e. heavy computer/keyboard use)May require occasional light lifting (files, copy paper, etc.)In addition to the essential functions outlined above:Individual in this position will provide additional assistance and support as directed by his/her supervisorThis job description is subject to change at any timeThe hourly pay rate for this position is $32.82- $62.56 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.