Administrative Assistant
$100k - $125kCareer Group
Administrative Assistant
A premier global investment firm is seeking a high-energy, tech-savvy Administrative Assistant to support a small team of professionals within their growing AI division.
You will be a collaborative pillar of the team, sitting in on meetings, tracking deliverables, and leveraging cutting-edge technology to streamline operations.
We are looking for a career administrative professional who thrives in a fast-paced, corporate environment.
In office Monday – Friday in Midtown East, NYC
Standard hours are 9am–5pm, the team is respectful of after hour/weekend work, but must be responsive for urgent matters
Compensation commensurate with experience: $100,000 – $125,000 (slightly flex) + Paid OT + Discretionary Bonus + fully paid benefits, 401k match, PTO, free lunch, and additional perks
Key Responsibilities
- Manage complex internal/external Outlook calendars; coordinate room logistics and guest registration.
- Attend meetings, capture minutes, and proactively manage reminders and follow-ups for the team.
- Arrange intricate domestic and international travel (flights, visas, ground transport) and detailed itineraries.
- Actively leverage firm-approved AI platforms and tools to enhance daily workflows, research, and meeting prep.
- Oversee corporate expenses and Concur reporting with high attention to detail.
- Support firm culture initiatives and execute special projects or small events as needed.
Qualifications:
- 3–8 years of administrative experience supporting multiple senior professionals, ideally within finance.
- Tech-Forward: You have a genuine interest in AI and a "growth mindset" regarding new technology platforms.
- You are upbeat, positive, and a natural "gatekeeper" who operates with extreme discretion.
- You are proud to be a career assistant and are looking for a long-term home where you can add significant value.
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint).
- Experience with CRM systems (Dealcloud, Salesforce) and Concur is highly preferred.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Strong written and verbal communication skills; a true self-starter.
To Apply: Please submit your resume for consideration.
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Vacancy posted 3 days ago
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