Ocean Career: Administrative Assistant for Publishing & Marketing

Administrative Coordinator

The ideal candidate is highly organized and is comfortable working under pressure in a fast-paced environment.

This is a full-time position located at our office in Stuart, FL.

Responsibilities:

• Work on a wide range of administrative tasks including external communications
• Manage administrative tasks related to subscription management including processing orders, create mailing files for distribution, and finalizing print orders
• Manage conference communications and media partnership agreements
• Coordinate conference promotions and event schedules for various products
• Organize and coordinate conference attendance for team
• Organize conference promotional materials
• Represent company at selected events
• Support the editorial team by reviewing and proofing newsletters and website content
• Support the sales & marketing team by organizing and scheduling digital adverts on company websites
• Support data collection as needed
• General administrative tasks including but not limited to expense reports, office supply order, and phone lists
• Answer and direct phone calls

Requirements:

• High school diploma or equivalent
• Proficient in Microsoft Office (Word, PowerPoint and Excel)
• Excellent written and verbal communication skills
• Highly organized and detail oriented
• Ability to work independently and as part of a team

Environment Coastal & Offshore (eco) Magazine