Administrative Assistant

Administrative Assistant to the Middle School Principal Windham Northeast Supervisory Union, Bellows Falls Middle School – Bellows Falls, Vermont Job Details Terms of Employment: Full Year Position Classification: Non-Union/At-will FLSA Classification: Non-Exempt Position Type: Full-time Job ID: 5779317 Application Deadline: Posted until filled Posted: Jun 12, 2026 12:00 AM (UTC) Starting Date: To Be Determined Job Categories: Support Staff > Administrative Assistant Qualifications High school diploma or equivalent required Associate’s degree or higher preferred Minimum of three (3) years of administrative, clerical, office management, or related experience Knowledge of Vermont education practices and school operations and/or experience working in a school setting preferred Ability to manage multiple priorities in a fast‑paced environment with accuracy and attention to detail Ability to communicate effectively, both orally and in writing Ability to maintain confidentiality and exercise sound judgment Ability to work independently and collaboratively Demonstrated proficiency with Microsoft Office Suite, Google Workspace, and standard office technology Strong organizational, interpersonal, and customer service skills Experience with student information systems and electronic records management systems preferred Regular and punctual attendance Position Summary The Administrative Assistant to the School Principal provides comprehensive administrative, clerical, and organizational support to the Principal and assists in the efficient operation of the school office. This position serves as a primary point of contact for students, staff, families, and community members and requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities in a fast‑paced educational environment. Responsibilities Provide comprehensive administrative and clerical support to the Principal and assist in the efficient operation of the principal’s office Manage the Principal’s calendar, appointments, meetings, correspondence, and daily administrative activities Serve as a primary point of contact for students, families, staff, community members, and visitors, responding to inquiries and directing communications appropriately Prepare, proofread, maintain, and distribute correspondence, reports, presentations, meeting materials, and other documents Coordinate meetings, events, recognition programs, and special projects, including scheduling, logistics, and preparation of materials Maintain accurate and confidential student, personnel, financial, and administrative records in compliance with district policies and applicable laws Assist with student enrollment, withdrawals, records management, attendance, discipline, and other administrative processes as assigned Process purchase orders, invoices, reimbursements, budget‑related documents, and other administrative transactions in accordance with district procedures Support onboarding activities for new employees, substitute coordination, and other staff‑related administrative functions as assigned Maintain office supplies and office organization to ensure efficient operations Collaborate with administrators, faculty, staff, students, families, and district personnel to support school programs, initiatives, and daily operations Assist with emergency procedures, school safety protocols, and crisis response activities as directed Prepare reports, data summaries, and other information requested by administration Participate in professional development and training as required Perform other duties as assigned Job Requirements Physical Requirements: While performing the duties of this job, the employee is frequently required to sit. The employee will occasionally be required to stand, walk, bend and reach. The employee must be able to occasionally lift and/or move items weighing up to 15 pounds. Manual dexterity is required to finger, handle or grasp objects. Must be able to hear, talk and see. Ability to drive required due to travel necessary within and outside of the District/Supervisory Union. This is not necessarily an exhaustive or all‑inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The District may add to, modify or delete any aspect of this job at any time as it deems advisable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Windham Northeast Supervisory Union does not, and will not, tolerate discrimination or harassment of school employees because of age, sex, race, religion, color, marital status, familial status, physical or mental disability, genetic information, national origin, ancestry or sexual orientation. Title IX of the Education Amendments of 1972 (“Title IX”) is a federal law that prohibits discrimination on the basis of sex, including sexual harassment and sexual violence, in education programs and activities. All public and private educational institutions that receive any federal funds must comply with TitleIX. Windham Northeast Supervisory Union is an Equal Opportunity Employer At least 3 year(s) of relevant experience preferred Associate degree preferred Citizenship, residency or work visa required Contact Information Henry Bailly, Principal, BFMS School Street Bellows Falls, Vermont 05101 Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr