Executive Assistant - Integrated Solutions

Executive Assistant

The Executive Assistant will provide high-level administrative support for the Fort Worth site Integrated Solutions SVP, General Manager, and Leadership team. Acting as a gatekeeper to manage calendars, travel, communication, and confidential information. Key responsibilities include scheduling meetings, arranging travel itineraries, preparing reports/presentations, and serving as a liaison between executives, customers, and staff to enhance organizational efficiency.

Responsibilities and Tasks:

• Calendar & Email Management: Coordinating, prioritizing, and managing complex, fast-changing schedules and calendars
• Global Calendar Management: Coordinating meetings across multiple time zones, often balancing "Time Tetris" to accommodate stakeholders in Israel and the Americas
• Travel Logistics: Booking flights, accommodations, and managing detailed itineraries, including expense reports
• Cross-Border Logistics: Managing complex international travel, including obtaining visas, tracking passport validity, and ensuring compliance with the Foreign Clearance Guide if in a defense or government context.
• Communication Liaison: Acting as the primary point of contact, screening calls, and drafting correspondence on behalf of leadership
• Meeting Coordination: Organizing, scheduling, and logistics management to include escorting foreign visitors onsite
• Office Management: Overseeing administrative procedures, supporting hiring processes, interviews, and onboarding of new employees
• Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
• Must be able to generate letters, memos, etc.
• Responsible for organizing weekly, monthly, and quarterly review presentations
• Prepare documents for signature
• Create and maintain visit requests and contact reports
• Order and distribute office supplies for the department
• Represent the company in a courteous and professional manner
• Ability to perform other duties as assigned

Education, Experience/Knowledge & License/Certification:

• While a bachelor's degree is often preferred, extensive administrative experience is usually required.
• Excellent communication skills are a must (written and verbal)
• Organizational and prioritization skills are a must
• Must excel with time management and the ability to manage and execute tasks
• The ability to network and be a team player
• Must be technologically skilled and be proficient in Microsoft Office
• Some travel may be required as designated by the Executive (1-2 times per year)
• While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
• Climb stairs or ride elevators.
• Lift and/or move up to 25 pounds.
• Use close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Manipulate keyboard or otherwise have access to computer, telephone, and hand-held devices.
• Be exposed to outside weather conditions while going in and out of office buildings.
• Be exposed to a moderate noise level, usually in warehouse settings.
• Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
• Work is usually conducted in an office environment.

Here Are Some of the Great Benefits We Offer:

• Most locations offer a 9/80 schedule, providing every other Friday off
• Competitive compensation & 401(k) program to plan for your future
• Robust medical, dental, vision, & disability coverage with qualified wellness discounts
• Basic Life Insurance and Additional Life & AD&D Insurances are available
• Flexible Vacation & PTO
• Paid Parental Leave
• Generous Employee Referral Program
• Voluntary Benefits Available: Longer Term Care, Legal, Identity Theft, Pet Insurance, and more
• Voluntary Tricare Supplement available for military retirees

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not an employment contract. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.