Senior Administrative Assistant

Job Description

Job Description

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to leadership and ensure the efficient operation of day-to-day business activities. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a resourceful problem solver who thrives on keeping teams organized, managing complex schedules, coordinating projects, and serving as a trusted partner to executives and department leaders. Responsibilities commonly include executive support, calendar management, meeting coordination, reporting, office administration, and handling confidential information.

Key Responsibilities

• Manage complex calendars, meetings, and travel arrangements for leadership
• Coordinate internal and external meetings, including agendas, materials, and follow-up action items
• Prepare reports, presentations, correspondence, and business documents
• Screen and prioritize communications, emails, and phone calls
• Organize and maintain confidential files, records, and documentation
• Track department projects, deadlines, and deliverables
• Support expense reporting, invoice processing, and budget tracking
• Coordinate office operations, vendor relationships, and supply management
• Assist with special projects and cross-functional initiatives
• Record and distribute meeting minutes and ensure follow-up on key action items
• Build positive relationships with internal teams, clients, and external partners
• Serve as a key administrative resource for leadership and department staff

Qualifications

• Associate's or Bachelor's degree preferred
• 5+ years of administrative, executive assistant, or office management experience
• Experience supporting senior leadership or executive teams
• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Strong organizational, planning, and project coordination skills
• Excellent verbal and written communication abilities
• Ability to maintain confidentiality and exercise sound judgment
• Strong attention to detail and ability to prioritize multiple deadlines

Pay Details: $65,000.00 to $78,000.00 per year

Search managed by: Amaka Mozie

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.