Sr. Payroll Specialist

About Us

We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs.

Job Summary

Heritage Mechanical is seeking a Sr. Payroll Specialist to process the organization's weekly payroll functions (in house from beginning to end), ensuring pay is processed on time, accurately and in compliance. This individual must have strong analytical thinking skills, an attention to detail with a sense of urgency to meet deadlines, and most importantly, the ability to retain confidential information. Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with Microsoft Office are a requirement.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• In accordance with business continuity protocols, must be able to manually calculate payrolls and ensure accuracy in all computations in the event of a system interruption.
• Process in house, job costed payroll.
• Reconcile large volumes of data using database queries and Microsoft Excel.
• Process and issue employee paychecks (direct deposits) and statements of earnings and deductions.
• Setup and maintain employee payroll records (union and non-union) into the accounting system.
• Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies.
• Prepare weekly, quarterly, and annual payroll tax payments, reconciliations, and tax documents.
• Process Federal and State employee income withholding orders
• Setup and maintain union pay rates and fringe benefits according to Collective Bargaining Agreements.
• Prepare and file weekly and monthly labor union reports for multiple jurisdictions.
• Review of I-9's, E-Verify processing, and the preparation/filing of employee files as needed.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Assist with weekly certified payroll compliance reporting.
• Process new hire and terminated employees' payroll.
• Employee verifications and scanning of employee personnel files pursuant to legal requests.
• Maintain utmost confidentiality of company information.
• Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution.
• Perform additional assignments as required by the company as directed.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements/Preferred Education and/or Experience

• BA/BS in Accounting or Finance preferred.
• Minimum of 3 years working, preferably in the construction industry.
• Working knowledge of the construction industry, operations management, and safety practices, as well as knowledge of federal, state, and city regulations and guidelines is a plus.
• Prior union payroll experience a plus.
• Certified Payroll Professional designation a plus.
• Extensive in-house payroll processing experience is required.

Computer Skills

• Proficient with Microsoft Office applications, including Excel formulas and formatting.
• Proficient with payroll and accounting software; Sage Timberline a plus.
• Familiarity with Windows based operating systems and web-based applications.
• Ability to create, file and manage electronic documents.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to effectively organize and manage multiple projects.
• Attention to details.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate commitment to EMCOR values.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of employees, unions, government agencies, and other contractor organizations.

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Benefits

Salary Range $90,000-$100,000/year.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.


EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.