Office Manager

Base pay range $75,000.00/yr - $90,000.00/yr Direct message the job poster from Western States Fire Protection Overview Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment. What we offer: Health, Life, Dental and Vision Insurance Employee Assistant Program Flex Spending (FSA) (Cafeteria Plan) and HSA 401(k) Plan – Matching up to 3% Employee Stock Purchase Plan Profit Sharing Plan Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave Paid Holidays Tuition Reimbursement Annual Discretionary Bonus Employer Paid Life Insurance Gym membership reimbursement Office Manager The Office Manager is responsible for directly performing and/or supervising all office functions including office reception responsibilities, secretarial duties, accounting functions, payroll and general administrative support of the office and staff. The pay range for this position is $75,000-$90,000 per year, depending on level of experience. Job Responsibilities Supervise, direct, and monitor the performance of the Admin Assistant team and/or other clerical employees Oversee daily office operations, ensuring administrative functions run smoothly and processes are consistently improved Collaborate with management and HR to support recruitment, onboarding, and employee relations activities Support HR by maintaining personnel files and assisting with payroll and compliance (e.g., certifications, required training, safety documentation). Organize, maintain, and safeguard confidential documents, including bank records, contracts, and licenses. Review employee expenses and company credit card expenses for accuracy and manage approvals Managing ordering, transferring, and cancelling mobile devices and accounts Responsible for office reception functions including greeting customers, vendors, and associates Conduct payroll and hour tracking functions as required Complete the setup of new jobs/projects including data and budget entry Conduct billing, receivable, and payable functions as required Manage the overall branch accounts receivable and collections efforts Provide general administrative support for managers and staff Process mail receipt and distribution activities and respond to routine correspondence Create, type, and distribute internal and external correspondence Coordinate office schedules, meetings, conferences, and appointments Order office supplies and assist in upkeep of office equipment and assist with building maintenance Plan, organize, and execute company events, including team-building activities, client appreciation events, industry conferences, and annual meetings. Maintain various types of records Assist in completing special reporting and licensing requirements Assist in compiling contracts, proposals, and job packets Draft financial, statistical, narrative, and/or other reports as requested Complete special projects as required Accomplish responsibilities as required using business software as approved by WSFP Offer suggestions and solutions on improving efficiency of general office procedures Job Qualifications 3-5 years business office experience Good computer skills with working knowledge of business software applications including Microsoft Suite of software Strong background in basic secretarial skills is mandatory Supervisory experience is a plus Self-starter with ability to use independent judgment Excellent written and verbal communication skills required Ability to prioritize and complete multiple projects and tasks Self-motivated and detail oriented Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates Highly motivated and proactive Must be able to pass a pre-employment drug test, background and reference check This position is accepting resumes on an ongoing basis. All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Seniority level Associate Employment type Full-time Job function Management and Administrative Industries Construction Referrals increase your chances of interviewing at Western States Fire Protection by 2x Inferred from the description for this job Cherry Creek, CO $90,000 - $120,000 3 weeks ago Greenwood Village, CO $50,000 - $60,000 13 hours ago Centennial, CO $60,000 - $70,000 4 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr