Proposal Manager

Job Description

Job Description

Job Summary

The Proposal Manager – Government Staffing is responsible for managing the end-to-end development of compliant, competitive proposals for federal, state, and local government staffing solicitations. This role leads responses to RFPs, RFQs, IFBs, and task orders for temporary, temp-to-hire, and professional staffing services.

The ideal candidate has deep experience with government procurement processes, understands staffing-specific compliance requirements, and can manage fast-paced, high-volume proposal environments while ensuring accuracy, compliance, and strategic positioning.

Key Responsibilitie s

Government Proposal Management

• Manage the full proposal lifecycle for government staffing opportunities from solicitation release through final submission

• Analyze solicitations for compliance with FAR, state procurement codes, and agency-specific requirements

• Develop proposal schedules, compliance matrices, outlines, and responsibility assignments

• Lead proposal kick-off meetings and coordinate internal and external contributors

• Ensure all submissions are delivered on time, fully compliant, and responsive

Staffing-Specific Content Development

• Draft and manage proposal sections related to:

• Staffing approach and workforce management

• Recruiting, screening, onboarding, and credentialing processes

• Background checks, drug screening, and safety programs

• Payrolling, timekeeping, and invoicing

• Employee retention, attendance, and performance management

• Coordinate and standardize resumes, labor categories, and qualification matrices

• Develop scalable staffing plans for high-volume and rapid-fill government contracts

Compliance & Risk Management

• Ensure adherence to government staffing regulations, including:

• FAR and DFARS (as applicable)

• EEO, OFCCP, ADA, and labor compliance

• DOT, OSHA, and safety requirements (where applicable)

• State and local employment and wage laws

• Validate certifications and registrations such as:

• SAM.gov

• Small business certifications (MBE, WBE, DBE, SBE, etc.)

• Insurance, bonding, and licensing requirements

• Conduct red team, compliance, and quality reviews prior to submission

Pricing & Cost Coordination

• Partner with Finance and Leadership to:

• Develop compliant pricing structures (markup-based, rate card, or blended models)

• Ensure alignment with wage determinations, prevailing wage, and minimum wage laws

• Validate pricing forms and cost volumes for accuracy and completeness

• Ensure pricing is compliant, competitive, and aligned with staffing delivery models

Cross-Functional Collaboration

• Work closely with:

• Sales and Capture teams on win strategies

• Recruiting and Operations on staffing execution plans

• HR on compliance, policies, and workforce documentation

• Legal and Finance on contractual and risk considerations

• Coordinate subcontractor or teaming partner proposal inputs when required

Process Improvement & Knowledge Management

• Maintain and update:

• Government staffing proposal templates

• Past performance libraries

• Resume and labor category databases

• Compliance checklists and standard responses

• Track proposal metrics including win rates, turnaround times, and agency feedback

• Lead post-award and post-loss debrief analysis to improve future submissions

Required Qualifications

• Bachelor’s degree in Business, Communications, English, Public Administration, or related field (or equivalent experience)

• 3–7+ years of experience managing government proposals, preferably in staffing or workforce solutions

• Proven experience responding to federal, state, and/or local government solicitations

• Strong understanding of government procurement processes and compliance requirements

• Exceptional writing, editing, and document management skills

• Ability to manage multiple proposals under tight deadlines

• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and CRM/proposal tools

Preferred Qualifications

• Experience with government temporary staffing, workforce augmentation, or professional staffing contracts

• Knowledge of FAR, state procurement codes, and labor compliance requirements

• APMP certification (or actively pursuing)

• Experience supporting IDIQs, MSAs, task orders, and cooperative purchasing contracts

• Familiarity with high-volume staffing contracts and rapid deployment models

Key Competencies

• Government compliance expertise

• Strategic proposal planning and persuasive writing

• Strong project management and organizational skills

• Attention to detail and risk mitigation

• Ability to translate staffing operations into clear, compelling proposal language

Performance Metrics (KPIs)

• Proposal win rate (government contracts)

• On-time and compliant submissions

• Reduction in compliance errors

• Proposal quality and evaluator feedback

• Revenue generated from awarded government staffing contracts