Administrative Coordinator, Talent Consulting & Campus Operations

Administrative Coordinator

The Administrative Coordinator serves as a key operational partner to the Talent Consulting team, providing high-quality administrative and coordination support that enables efficient, well-executed work in service of the organization's business and talent strategies. This role supports four Talent Consulting leaders through calendar management, meeting and event coordination, communications, research support, and follow-up on priorities and action items. The coordinator also partners with team members to maintain consistency across deliverables, prepare presentations and reports, and support weekly team rhythms and multi-day team sessions. Success in this role requires strong organization, sound judgment, discretion, and the ability to manage multiple priorities with accuracy, professionalism, and responsiveness in a fast-paced environment.

Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support for Talent Consulting leaders, including calendar coordination, meeting scheduling, and logistics for team meetings, offsites, and events.
• Prepare and distribute agendas, materials, and follow-up communications, and track action items to support timely completion.
• Support team rhythms, including weekly meetings and development sessions, through preparation, facilitation support, note capture, and documentation.
• Maintain organized digital files, shared resources, and documentation to ensure accessibility, accuracy, and consistency.
• Manage administrative processes from intake through completion, ensuring accuracy, timely execution, and proactive follow-up.
• Resolve routine administrative issues independently and escalate risks with clear context and recommended next steps.

Coordination & Communication

• Serve as a point of coordination for internal stakeholders, ensuring clear communication, seamless handoffs, and timely follow-up.
• Draft, format, and distribute internal communications, presentations, and materials aligned with team standards.
• Prepare leaders for meetings, presentations, and engagements through research, material preparation, and logistics support.
• Maintain consistency across administrative processes, tools, and templates for the Talent Consulting team.
• Identify and implement opportunities to improve workflows and increase team efficiency.
• Build strong working relationships across teams to support collaboration, trust, and effective partnerships.

Financial & Logistical Support

• Provide support for expenses, invoices, travel coordination, purchasing, and budget tracking in alignment with enterprise processes.
• Coordinate onboarding logistics for new Talent Consulting team members, including access setup, scheduling, and cross-functional support.

General Team Support

• Model professionalism, responsiveness, and care in all interactions.
• Exercise sound judgment and discretion, including appropriately directing calls, meeting requests, and other requests for leader time.

Required Qualifications (Knowledge, Skills, & Abilities)

• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience in administrative, coordination, or operational support roles
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive information with confidentiality and discretion

Preferred Qualifications (Knowledge, Skills, & Abilities)

• Experience supporting multiple leaders or a fast-paced team environment
• Strong written communication and presentation formatting skills
• Experience coordinating meetings, travel and team events
• Ability to improve workflows and maintain consistent team processes
• Experience supporting business operations in a corporate or professional services environment

Required Years of Experience

3

Preferred Years of Experience

6

Travel Requirements

10%

Required Level of Education

High School Diploma or GED

Preferred Level of Education

Associate's Degree

Preferred Major/Concentration

BUSINESS, COMMUNICATION, HR OR RELATED FIELD

Relocation Assistance Provided

No