Legal Secretary

Title/Role: FL-DEP-Office of General Counsel-Executive Assistant Worksite Address: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000 CAI Contract Manager (CAI Use Only): Sherry Mellow Engagement Type: Contract Job Summary The FL-DEP Office of General Counsel is seeking a paralegal/legal secretary with 3 - 5 years of experience, familiar with the Florida court systems, to support 3 - 4 attorneys. Pay rate to be determined based on candidate experience and interview. Dress code: appropriate, semi-professional attire. Work environment: office. Roles & Responsibilities Act as legal secretary for assigned attorneys Format, finalize, type, and file documents Prepare letters and legal documents from drafts File pleadings and motions with appropriate tribunals Serve or arrange service of legal documents; maintain attorney case files Prepare subpoenas and discovery requests Schedule hearings, trials, and depositions; arrange facilities as directed Retain and schedule court reporters and obtain transcripts Manage attorney calendars Handle general secretarial duties (phone calls, travel arrangements) Close case files and support office management as needed Experience Paralegal/legal secretary experience - 3-5 years Microsoft Office (Word, Outlook, Excel, PowerPoint) - 3 years Preparing legal documents and subpoenas - 3 years Preparing discovery requests and scheduling hearings/trials/depositions - 3 years Formatting, finalizing, typing, and filing documents - 3 years Preparing letters and legal documents from drafts - 3 years Filing pleadings and motions with tribunals - 3 years Managing executive/attorney calendars - 2 years Managing travel arrangements - 1 year Key Skills Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) Knowledge of Florida court systems Legal document drafting and filing Court/tribunal filing procedures Calendar and scheduling management General secretarial and office support skills Eligibility & Qualifications Ability to speak and understand English High school diploma required Associate's or Bachelor's degree preferred Experience working within the Florida Courts system - preferred #J-18808-Ljbffr