Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Edgewater, Florida in a contract capacity with the potential to become permanent. This role is well suited for someone who thrives in a fast-paced accounting environment and can manage invoice activity with precision while maintaining strong vendor relationships. The position will focus on accurate invoice handling, account coding, and discrepancy resolution, with the opportunity to expand into payment processing as responsibilities grow.

Responsibilities:
• Process a high volume of vendor invoices each day, confirming that documentation is complete and entries are recorded accurately.
• Compare invoices against purchase orders and receiving records to verify proper three-way matching before approval.
• Assign correct general ledger or account codes to invoices to support accurate financial reporting.
• Investigate and resolve billing differences by communicating directly with vendors and internal stakeholders.
• Reconcile company credit card transactions and ensure charges are properly supported and recorded.
• Prepare and assist with payment activities, including ACH transactions and check runs, as assigned.
• Maintain organized accounts payable records and documentation to support audits and internal controls.• Previous experience in accounts payable with responsibility for processing invoices in a high-volume setting.
• Working knowledge of three-way matching involving invoices, purchase orders, and receiving documents.
• Experience with account coding and coding invoices accurately within an accounting system.
• Familiarity with vendor communication and resolving payment or billing discrepancies professionally.
• Understanding of payment processing methods, including ACH and check runs.
• Strong attention to detail and the ability to manage deadlines in a fast-paced environment.
• Proficiency with standard accounting software and Microsoft Office applications, especially Excel.