Administrative Assistant

Administrative Assistant – Adult Inpatient Substance Use Disorder Treatment Location: Pyramid Healthcare – Newport News, Virginia Schedule: PRN (As Needed) | Weekend Availability Required Compensation: $16.00 per hour Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client‑focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities. Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that provide patients with the strength they need to overcome life’s challenges. We offer services in psychiatry, addiction recovery, mental disorder treatment, etc. that allow clients at all stages of recovery or rehabilitation to reclaim health and well‑being. Position Summary We are seeking a highly organized and dependable PRN Administrative Assistant to support the daily operations of our adult inpatient substance use disorder treatment program. This role serves as the face of our facility, managing front office operations while providing critical administrative support to ensure efficient program functioning. The ideal candidate is flexible and available to work as needed, including weekends. Key Responsibilities Serve as the first point of contact for clients, visitors, and staff. Manage front desk operations in a professional and welcoming manner. Coordinate and schedule client appointments. Perform general administrative duties, including filing, copying, scanning, and data entry. Prepare, assemble, and maintain client intake packets and documentation. Order, receive, and track office and program supplies. Assist with admissions paperwork and billing sheet preparation. Maintain census reports, intake/discharge logs, and other required records. Process check requests and manage petty cash documentation. Communicate effectively with referral sources, vendors, and outside providers. Attend staff meetings and accurately record meeting minutes. Provide additional administrative support as needed. Qualifications High School Diploma or GED required. Previous administrative experience required; healthcare or behavioral health experience preferred. Strong organizational skills with exceptional attention to detail. Ability to prioritize tasks and manage multiple responsibilities effectively. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and data entry systems. Ability to maintain confidentiality and professionalism in a healthcare setting. Must be available to work weekends as needed. Why Join Pyramid Healthcare? Make a meaningful impact in the lives of individuals in recovery. Join a supportive, mission‑driven team. Enjoy the flexibility of a PRN schedule. Work in a collaborative and professional environment. Access opportunities for career advancement and professional growth. Total Rewards For Full-Time Positions Medical, Dental, and Vision Insurance Flexible Spending Accounts Life Insurance Paid Time Off 401(k) with Company Match Tuition Reimbursement Employee Recognition Programs Referral Bonus opportunities And More! Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer. #J-18808-Ljbffr