Officer, Presidents Office

divh2Officer In The Presidents Office/h2pThe International Rescue Committee (IRC) responds to the worlds worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the worlds largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If youre a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future./ppJob Overview/ppAs an Officer in the Presidents Office, you will be responsible for providing high-level administrative and logistical support to advance the work of the President/CEO. This unique, cross-functional role offers a front-row seat to organizational leadership and governance, requiring exceptional judgment, attention to detail, and the ability to handle critical information with discretion. You will help ensure the Presidents Office runs smoothly and efficiently./ph3Key Responsibilities:/h3pMeeting Briefing Preparation/pulliCollect, organize, and assemble briefing materials in both digital and hard-copy formats to fully prepare the CEO for all internal and external engagements./liliAnticipate information needs for upcoming meetings and proactively coordinate with internal teams to secure timely, accurate supporting documents./liliEnsure briefing packets are complete, concise, and delivered with adequate time for CEO review./liliMaintain systems for version control, document tracking, and secure distribution of sensitive materials./li/ulpEmail Communication Management/pulliReview and lead daily management of the CEOs email inbox, triaging, prioritizing, and organizing correspondence that requires action./liliDraft, proofread, and send email responses on behalf of the CEO, ensuring professionalism, clarity, and alignment with organizational voice and priorities./liliForward inquiries to appropriate internal stakeholders, track follow-up items, and ensure timely resolution of action items./liliMaintain a clear record of outstanding requests, deadlines, and follow-through./li/ulpCalendar Scheduling Management/pulliCoordinate and schedule meetings for the Chief of Staff of President/CEO, balancing high-volume requests while protecting strategic priorities and time-sensitive commitments./liliPrepare and manage daily and weekly calendars, ensuring alignment with organizational goals and priorities./liliAnticipate conflicts and proactively resolve scheduling issues through sound judgment and strong cross-team communication./liliSupport coordination of complex meeting sequences, including pre-briefs, debriefs, and prep touchpoints./li/ulpTravel Coordination/pulliArrange comprehensive travel for the CEO and Presidents Office, including flights, lodging, ground transportation, visas (as applicable), and itinerary planning./liliDevelop detailed travel briefs, ensuring the CEO is fully prepared for each leg of travel, including logistics, contacts, event details, and background materials./liliMaintain organized, accessible travel records and communicate plans proactively to all relevant parties./liliRespond to last-minute changes and troubleshoot travel issues as they arise./li/ulpExecutive Board Governance Support/pulliLiaise with Executive Board members to collect, organize, format, and distribute Executive Board meeting briefing materials./liliSupport logistics, preparation, and follow-up for monthly Executive Board meetings, including scheduling, materials coordination, and note-taking as needed./liliEnsure accuracy and timely delivery of all EB-related documentation./li/ulpEvent Retreat Management/pulliLead planning and logistics for executive management retreats, including venue research and booking, vendor coordination, schedule design, and operational support./liliPrepare meeting materials, agendas, and retreat packets; ensure smooth execution from concept through completion./liliManage follow-up actions, communications, and distribution of retreat outcomes and documentation./li/ulpCross-Functional Coordination Leadership Support/pulliCoordinate closely with C-suite executives and senior leadership across the organization to support CEO and Presidents Office priorities./liliMaintain and regularly update shared trackers and strategic planning documents, ensuring accuracy, clarity, and timely distribution./liliServe as a central point of contact for cross-functional efforts, enabling smooth information flow and collaboration./liliLead or support cross-departmental initiatives, including conference engagement planning and CEO-related opportunities./li/ulpOperations, Finance Administrative Support/pulliProcess expense reports, invoices, and reimbursements for the Presidents Office in alignment with financial policies and timelines./liliPrepare CEO travel expense reports, ensuring accuracy and adherence to compliance requirements./liliLead supply management for the Presidents Office team, including inventory tracking and ordering./liliMaintain strong working knowledge of internal systems, procedures, and approval workflows./li/ulpConference External Engagement Support/pulliLead cross-functional coordination to identify, assess, and secure strategic conference and external engagement opportunities for the CEO./liliCollaborate with internal teams to ensure preparation of remarks, briefing documents, and event materials./liliManage conference-related logistics, deadlines, and communications to ensure successful participation./li/ulpAdditional Duties/pulliPerform other administrative, operational, and project-based tasks as assigned to support the Presidents Office and organizational leadership./liliExercise discretion and maintain strict confidentiality at all times./li/ulh3Key Working Relationships/h3ulliPosition Reports to: Reports into the Sr. Director, Policy Planning (Chief of Staff) to the President and CEO in the Presidents Office./liliInternal: Works closely with departments across the organization. Key stakeholders include the President/CEO; Executive Board; Executive Board Assistants; the Vice Presidents, USA Philanthropy; Board Engagement and the Global Board Communications Specialist; and other Presidents Office team members./liliExternal: High-level stakeholders/li/ulh3Work / Educational Experience/h3ulliBachelors degree preferred; equivalent relevant experience will also be considered./lili3-6 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance./liliPrior experience working as an administrative assistant./liliExperience working in a non-profit business development department a plus./liliExperience working with high net-worth individuals and/or senior partners a plus./liliProven ability to work closely with C-suite leaders, managing communications, priorities, and cross-functional coordination at the executive level./li/ulh3Demonstrated Skills and Competencies/h3ulliBring a can-do attitude, flexibility, and resilience to navigate ambiguity, shifting priorities, and setbacks with positivity/liliAbility to pivot and adapt to rapidly changing circumstances/liliThrives in a dynamic, fast-paced environment. Calm under pressure./liliOutstanding attention to detail and problem-solving skills/liliStrong organizational and time-management skills to deliver on tight deadlines and make progress against multiple demands/liliExcellent interpersonal and communication skills, interacting with a variety of internal and external contacts with confidence and poise/liliStrong listening skills and the ability to accurately follow guidance/liliMaintains the highest standards of discretion and confidentiality in handling sensitive information/liliAbility and interest to work both independently and in a complex, cross-functional team structure/liliProactive, takes initiative and anticipates needs/liliCordial and kind demeanor in all interactions, fostering a welcoming and collaborative environment/liliExperience with Outlook email and calendar and familiarity with complex scheduling/liliHighly proficient in Microsoft Office suite; strong in database management and Adobe Acrobat Pro experience/li/ulh3Working Environment/h3ulliHybrid work with an average of 3-4 days per week in our NYC headquarters./li/ulh3Compensation/h3p($80,000 - $95,000). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.lt;//p/div

International Rescue Committee