Executive Assistant / Board Liaison to C-level Executive of Global AIOrganization (Midtown)

Executive Assistant / Board Liaison

Our client, a rapidly growing, mobile commerce global AI organization, is seeking an experienced Executive Assistant / Board Liaison to support the Chief Operating & Finance Officer in their Midtown office. This role serves as a critical partner to executive leadership, ensuring seamless operations, strong corporate governance, and effective coordination across internal teams, shareholders, and external advisors. The ideal candidate brings experience within a ultra fast-paced, high growth environment where they've been prior tasked with ensuring seamless execution of executive's directives, exceptional judgment and discretion, and the ability to operate at both a strategic and executional level.

Responsibilities:

Executive Support & Leadership Partnership

• Provide high-level executive support, including complex calendar management, meeting coordination, travel arrangements, and prioritization of competing demands
• Act as a strategic gatekeeper, optimizing executive time and ensuring alignment with key business priorities
• Prepare briefings, agendas, and materials; track follow-ups and drive execution of next steps
• Liaise and coordinate with global teams
• Manage scheduling and communication across multiple time zones, ensuring seamless coordination with global stakeholders

Corporate Governance & Board Support

• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow-ups
• Maintain corporate records, governance documents, and minute books
• Ensure adherence to governance best practices and regulatory requirements; support shareholder communications and meetings

Public Company & Regulatory Compliance

• Support SEC filings and public company reporting requirements
• Maintain compliance records and monitor regulatory updates impacting the business
• Partner with Legal and Finance to ensure accuracy and timeliness of disclosures

Equity & Corporate Administration

• Assist with managing equity programs, including stock plans, grants, and tracking of ownership records
• Coordinate with Finance, HR, and external partners on equity administration and reporting
• Oversee corporate entity management, filings, and documentation across jurisdictions

Cross-Functional & External Coordination

• Partner closely with Legal, Finance, HR, Compliance, and executive leadership
• Liaise with external counsel, auditors, regulators, and advisors
• Support strategic initiatives, special projects, and company-wide priorities

Requirements:

Bachelor's degree

7+ years of experience in executive support or legal/ board-facing roles with corporate governance exposure

Experience supporting a publicly traded company and familiarity with SEC compliance is a plus

Knowledge of corporate governance practices, equity administration, and corporate structure

Experience with SOC II or similar compliance frameworks preferred

Strong organizational, communication, and project management skills

High level of discretion, judgment, and professionalism

Ability to operate autonomously and manage multiple priorities in a fast-paced environment

Salary:

$120-$135K (DOE) + Discretionary Bonus + Excellent Benefits

Hours:

8:30am5:30/6:00pm w/ flexibility. Successful candidate will have a 24/7 mindset.

On-site, 5 days per week. Occasional travel.