Payment Posting Specialist - Agency Admin

Join The Team At Free

Enjoy making a difference? Join the team at FREE, enriching the lives of others, one individual at a time. Family Residences and Essential Enterprises, Inc. (FREE) benefits and proudly supports more than 4,000 individuals with intellectual / developmental disabilities, mental illness and traumatic brain injury. It is the mission of FREE to support people of all abilities reach their full potential and thrive in their communities. FREE provides a diverse array of supports and services including: housing; recovery services; transition to work; employment; day, community and family services; respite; crisis services; education and after school support; specialty health services; and advocacy.

Position Summary

Under the supervision of the Contracts Manager, the Payment Posting Specialist manually and/or electronically processes post daily cash receipts to the general and subsidiary ledgers. Duties are in regards to Family Residences and Essential Enterprises, Inc. and companies managed by/supported by Family Residences and Essential Enterprises, Inc.

Duties, Responsibilities, and Essential Functions

• Prepares the daily cash batch for posting to the general ledger, including properly coding to customer invoices and general ledger accounts.
• Processes various sales orders and credit memos approved by management team.
• Keeps the department leads and management informed of any discrepancies in payments.
• Assists in office operations as requested.
• Assists in the preparation of contract claims as needed.
• Ensures that all required documentation is completed/processed appropriately and in a timely manner.
• Performs other duties as assigned.

Responsibilities of All Free Employees

• Always communicate in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
• Complies fully with FREE's confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
• Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
• Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
• Meets all job requirements and stays in compliance.
• Adheres to FREE's standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.

Please note the above duties, responsibilities, and essential functions are a non-exhaustive list, and may be changed by FREE at any time, with or without notice to the employee.

Qualifications

• Education: High School Diploma or equivalent required
• Experience: Related experience in administrative support, accounts receivable, cash posting, general ledger activities, and/or order processing preferred.
• Specialized Training, Licenses, Certifications: Not required, training will be provided upon hire as needed.
• Knowledge, Skills, Competencies, and Abilities: Proficient with Microsoft Office Suite, specifically Excel spreadsheet applications. Able to learn new computer programs as needed. Attention to detail. Must be efficient and well organized. Must have excellent interpersonal and verbal and written communication skills. Proficient writing skills with grasp of basic grammar and spelling.
• Other Requirements: Ability to work in a fast-paced environment.

Work Environment

This role is performed in-person in a standard office environment.

Physical Requirements

• Position is sedentary; employee is required to sit for prolonged periods of time (about 8 hours).
• Employee is required to effectively communicate both verbally and in writing.
• Employee is required to operate standard office equipment such as computers, phones, photocopiers, fax and filing cabinets.
• Employee might be required to bend, lift and/or move light items on an occasional basis.

Notwithstanding the above listed physical requirements of this position, FREE will provide reasonable accommodations to allow employees to perform the essential functions of the position, provided such reasonable accommodations do not cause undue hardship on FREE.

FREE is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, genetics, or any other protected characteristic. In addition to federal law requirements, FREE complies with applicable state and local laws governing non-discrimination in employment in all of its locations. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.