Accounts Payable Technician

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit

PURPOSE

Responsible for maintaining the integrity of the accounts payable subsidiary ledger by reviewing invoices for accuracy and timeliness and applying knowledge of policies & procedures to activities associated with the subsidiary ledger. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Invoice Processing:
  
  
  
  • Reviews invoices for accuracy and timeliness.
  
  
  • Accurately codes invoices to ensure consistency and proper cost allocation of invoiced amount.
  
  
  • Enters invoices into system with consistent and detailed descriptions.
  
  
  • Obtains appropriate approvals prior to processing payment.
  
  


• Reconciles vendor statements to accounts payable vendor balances, and resolves discrepancies.


• Assists with 1099 annual reporting.


• Directs the weekly check runs. Retrieves checks, updates and reconciles associated logs.


• Reviews P-Card account coding and tax remittance.


• Maintains and reconciles the purchasing / inventory accrual.


• Works with internal customers to insure accurate vendor billing.


• Prepares electronic file for automated vendor invoice uploads.


• Assists with bringing vendors online with electronic invoicing.


• Meets accounting close deadlines as assigned.


• Provides support cross-functionally as required.


• Updates accounts payable policies and procedures as needed.


• Provides guidance and assistance to less experienced staff.


• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.


• Regular and dependable attendance.


• Follows the core competencies set forth by the Company, which are available for review on CMSweb.

OTHER DUTIES AND RESPONSIBILITIES

• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required: High school diploma or GED.

Preferred: Two (2) or more years of accounts payable experience preferred. Two (2) or more years of Healthcare industry experience preferred. Oracle experience preferred.

Knowledge, Skills and Abilities

• Knowledge of accounts payable processes and procedures.


• Strong attention to detail and accuracy.


• Intermediate / advanced user of MS Access and MS Excel.


• Thorough understanding of Oracle accounts payable module.


• Thorough knowledge of PC software applications.


• Ability to gather, monitor, and document data.


• Ability to facilitate and practice security and confidentiality of information.


• Ability to understand underlying details and identify errors.


• Ability to engage others, listen and adapt response to meet others’ needs.


• Ability to align own actions with those of other team members committed to common goals.


• Excellent computer and keyboarding skills, including familiarity with Windows.


• Excellent verbal and written communication skills.


• Ability to manage competing priorities.


• Ability to perform job duties in a professional manner at all times.


• Ability to understand, recall, and communicate, factual information.


• Ability to understand, recall, and apply oral and/or written instructions or other information.


• Ability to organize thoughts and ideas into understandable terminology.


• Ability to apply common sense in performing job.

Work Schedule: Monday - Friday 8am-5pm