Recruiting Scheduler/Coordinator

Recruiting Scheduler/Coordinator Role ID: 191882 Location: United States – California – Irvine Industry: HR Schedule: Full-time Employee Status: Regular Business Class: Marketing and Admin Job Posting: May 12, 2026 Responsibilities Coordinate and schedule interviews (phone, virtual, and in‑person) for candidates across a specific geographic region. Work closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics. Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process. Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications. Anticipate and resolve scheduling conflicts and changes quickly and efficiently. Provide timely updates and confirmations to all stakeholders. Ensure a consistently positive candidate experience aligned with HDR’s employer brand. Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow‑up communication. Assist the recruiting support team in the preparation of offer letters, processing background check processes, and other details related to the hiring process. Conduct comprehensive reference checks. Work with recruiters and hiring managers to create LinkedIn posts. Manage talent pipeline requisitions to help identify potential candidates, including contacting candidates to gauge interest and location preferences, and partner with recruiters within the region to move candidates forward. Mine the ATS for past candidates and reach out to gauge potential interest in HDR. Help ensure compliance with HDR’s hiring processes and documentation standards. Preferred Qualifications Experience in a global organization and/or knowledge of international hiring logistics. Familiarity with video conferencing tools (MS Teams, etc.). Passion for providing excellent service to internal and external stakeholders. Required Qualifications High School diploma or equivalent. A minimum of 1 year of related experience. Ability to communicate professionally with all levels of employees. Excellent written and oral communication skills necessary to produce and deliver high‑quality correspondence. Proficient with MS Office. Ability to prioritize and handle multiple tasks in a fast‑paced environment. Self‑motivated, well‑organized and detail‑oriented. Ability to handle confidential information. Present numerical data effectively and be able to read and interpret written information. Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Clerical background in a Human Resources‑type position helpful. An attitude and commitment to being an active participant of our employee‑owned culture is a must. EEO Statement At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. #J-18808-Ljbffr