Faculty Affairs Coordinator

Faculty Affairs Coordinator Hiring Department: Faculty Affairs Location: UT MAIN CAMPUS Position Duration: Expected to Continue Weekly Scheduled Hours: 40 Purpose Provide high-level administrative and operational support for faculty initiatives within the Office of the Executive Vice President and Provost, particularly in regards to the Civitas Institute and the Clements Center. This includes, but is not limited to, supporting faculty recruitment, faculty lifecycle management, business operations, coordination of administrative processes, faculty searches, onboarding activities, and related financial and contractual functions. Responsibilities EVPP Faculty Affairs Administration Serve as the primary administrator for EVPP faculty HR processing, coordinating tasks across the full faculty lifecycle in compliance with guidelines and policies from the Provost's Office, University, and UT System. This includes, but is not limited to: Recruitment & Hiring: Assist with faculty search coordination, prepare and route faculty hiring documentation, draft offer letters, and coordinate onboarding logistics in collaboration with the EVPP operations team. Faculty Appointments & Compensation: Manage the full lifecycle of faculty appointments, including renewals, inactivations, and reactivations of professional-track faculty; process joint, courtesy, and affiliate appointments; coordinate endowed fellow, chair, and professorship appointments; and administer emeritus nominations. Evaluation: Coordinate all faculty evaluation types – annual reviews, mid-probationary reviews, comprehensive periodic reviews, and promotion and tenure – including dossier preparation and routing. Leave & Separations: Process faculty leave requests (FML, leave without pay, modified instructional duties) and coordinate resignations, terminations, and retirements in accordance with benefits requirements and Provost's Office guidelines. Policy Guidance & Compliance: Serve as a front-line resource for faculty and institute leadership on faculty HR policies and procedures; develop and maintain unit-level policies and governance structures. Contracts, Financial Processing, & Business Operations Support business operations and financial workflows for key EVPP units, including Civitas. Collaborate with the Business Operations team on the preparation and processing of contracts related to faculty and program activities, manage vendor relationships, coordinate reimbursements and payment processing, support travel coordination, and work with Business Affairs teams to ensure accurate financial documentation and compliance. Support expenditures to and from faculty accounts (start-up, grants, etc.). Strategic Administrative and Program Support Provide administrative coordination for strategic initiatives and programs including the President's Faculty Advisory Cohort (PFAC) and Faculty Instructional Support and Development (FISD). Support implementation of key projects and initiatives, develop timelines, track deliverables, maintain project documentation, coordinate communications, maintain records, and support scheduling and meeting planning. Events and Programming Support Provide logistical coordination for workshops, meetings, and events. Coordinate scheduling, space reservations, catering, parking, vendor logistics, submit expense forms, assist with event communications and payment processing, and support execution of programming and special initiatives. Perform other related functions as assigned. Required Qualifications Bachelor's degree and at least three (3) years of professional administrative experience. Excellent written and verbal communication skills. Strong organizational, time-management, and detail-oriented skills. Demonstrated ability to manage multiple projects simultaneously. Ability to maintain confidentiality and manage sensitive information. Demonstrated professionalism, tact, and diplomacy. Ability to work independently and collaboratively. Experience coordinating logistics, scheduling, or administrative operations. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience working within UT Austin administrative systems and processes. Experience supporting faculty affairs, academic personnel, or higher education administration. Familiarity with Interfolio or faculty recruitment systems. Experience processing contracts, reimbursements, or financial transactions. Experience coordinating academic searches or onboarding processes. Experience organizing campus-wide meetings or events. Demonstrated capability to prioritize effectively between the differing needs of stakeholders. Salary Range $60,000 + depending on qualifications Working Conditions May work around standard office conditions. Repetitive use of a keyboard at a workstation. Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas. This is an Austin, TX-based position. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Benefits Competitive health benefits: employee premiums covered at 100%, family premiums at 50%. Vision, Dental, Life, and Disability insurance options. Generous paid vacation, sick leave, and holidays. Teacher Retirement System of Texas (a defined benefit retirement plan). Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b). Flexible spending account options for medical and childcare expenses. Robust free training access through LinkedIn Learning. Tuition assistance. Expansive employee discount program, including athletic tickets. Free access to UT Austin's libraries and museums. Free rides on all UT Shuttle and Capital Metro buses with staff ID card. #J-18808-Ljbffr Phase2 Technology