Administrative Assistant - Lab Support

Administrative Assistant

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will be responsible for a variety of non-clinical administrative support tasks including:

• Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow through
• Accountable for ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

We require a two year commitment for this role. This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

To be considered for this Administrative Assistant role, you must meet one of the following criteria:

• High school diploma or GED with a minimum of two years' experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate degree in an administrative, business, or a medical-related program.

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications

• Prefer work-related experience within the last ten years.
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
• Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements

• CV/Resume
• Cover letter
• NACES detailed international equivalency for foreign degrees.
• Internal candidates must provide their past three performance appraisals.
• DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.
• Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.
• International transcript: MUST have a DETAILED equivalency evaluation. MUST show US equivalent degree. Evaluation MUST be completed from an organization listed as a member of the N

Exemption Status Nonexempt Compensation Detail $21.55 - $30.22/ hour Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday through Friday. Onsite full time during training period. This is hybrid position and must be located within 100 miles of Rochester, MN with an expectation to work onsite a minimum of 1 day per week.

Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about what each unique Mayo Clinic campus has to offer.