Contract AP Specialist

Job Description

Job Description

Contract Accounts Payable Specialist

Job Overview

We are seeking a Contract Accounts Payable Specialist to provide temporary support to the accounting team during a period of organizational change. This role will be responsible for managing daily accounts payable activities, ensuring invoices are processed accurately, expenses are coded correctly, and financial records remain up to date.

The ideal candidate will have hands-on accounts payable experience, strong attention to detail, and the ability to quickly learn systems and processes while supporting the team in a fast-paced environment.

Key Responsibilities

• Process a high volume of invoices and ensure accurate and timely entry into the accounts payable system.
• Review invoices for accuracy, proper approvals, and supporting documentation.
• Perform general ledger (GL) coding and ensure expenses are allocated correctly.
• Utilize AP automation systems to process invoices and maintain accurate records.
• Assist with account reconciliations and resolve invoice discrepancies as needed.
• Maintain organized documentation and support audit requirements.
• Communicate with internal teams and vendors regarding invoice questions and payment inquiries.
• Follow established AP procedures while identifying opportunities for process improvement.
• Provide additional accounting support as needed.

Qualifications

• 2+ years of accounts payable experience.
• Strong understanding of the accounts payable process from invoice receipt through payment.
• Experience with GL coding and understanding of basic accounting principles.
• High attention to detail with strong organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently while collaborating with accounting team members.
• Strong communication and problem-solving skills.

Preferred Experience

• Experience working with AP automation or invoice processing platforms.
• Hospitality, property management, or service industry accounting experience is a plus.
• Familiarity with accounting systems and financial software.

Work Environment

• On-site position.
• Standard business hours.
• Contract assignment providing immediate accounting support.