Litigation Secretary (Costa Mesa)

Job Description

Job Description Litigation Legal Administrative Assistant (Confidential Law Firm Search)
Location: Costa Mesa, CA (Onsite 4 days/week, 1 day remote)
Schedule: 37.5-hour work week (start time between 8:00-9:00 AM)
Salary: $85,000 - $110,000 DOE

A top-tier Am Law 100 firm is seeking an experienced Legal Administrative Assistant to support a busy litigation practice. This firm is known for its strong culture, low turnover, and long-term employee retention. They value quality work product, professionalism, and stability.

Why This Role?

• Am Law 100 firm with a collaborative, respectful culture
• Strong emphasis on work-life balance and longevity
• Comprehensive benefits (medical, dental, vision), PTO, and covered parking
• Hybrid schedule (4 days onsite / 1 remote)

Key Responsibilities

• Provide high-level administrative support to 3-4 attorneys
• Draft, format, and revise legal documents (pleadings, discovery, correspondence)
• Handle e-filing in California state and federal courts
• Manage calendars, deadlines, and court filings
• Coordinate depositions, hearings, trials, and litigation logistics
• Prepare client materials and maintain organized case files
• Assist with expense reports, time entry, and travel coordination

Required Qualifications

• 3-5+ years of litigation legal assistant/secretary experience
• Strong experience with state and federal e-filing (CA courts required)
• Experience supporting multiple attorneys simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel) and Adobe
• Excellent attention to detail, organization, and communication skills

Preferred Experience

• IP Litigation experience highly preferred
• Also open to Business Litigation, Complex Litigation, or Insurance Defense backgrounds
• Mid-to-large law firm experience strongly preferred
• Experience with docketing systems and client management databases (e.g., CRM tools)

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to


The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $85,000.00 to $110,000.00 per year

Search managed by: Michelle Wirtz


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.