Executive Assistant

Job Description

Job Description

This is a full-time, in-office position based near NRG. The standard schedule is Monday through Friday, 7:30 AM to 4:15 PM, though flexibility is required based on business needs and executive schedules.

Executive Support 

• Reports to and works closely with the CEO
• Assists and supports administrative functions
• Managing and maintaining complex calendars and coordinating appointments, meetings, and conference calls
• Monitors and responds to the executive's email, prioritizing items requiring attention, and routing requests to others for action
• Tracks tasks and projects, keeping work moving forward.
• Assists with event coordination and management of team events, including scheduling group meetings, sending out invites, reserving the location, arranging for catering/food service needs, and assembling packets of materials
• Arranges for executive travel
• Prepare expense reports
• Serves as liaison with and secretary for Medical Bridges Advisory Council
• Supervises the receptionist, who is also the volunteer coordinator
• Performs other duties as assigned.

Qualifications

• Proven administrative experience supporting senior executives or leadership teams
• Strong proficiency in Microsoft Office Suite, Outlook, Excel, Word, and PowerPoint, and other applications
• Excellent organizational, time management, and multitasking abilities
• Strong verbal and written communication skills
• Professional demeanor with the ability to handle confidential information discreetly
• Ability to adapt easily to a fast-paced and dynamic environment
• Possess excellent interpersonal skills and maintain a pleasant demeanor
• Understand and support the overall mission of Medical Bridges.

Candidates who are proactive, detail-oriented, and committed to making a difference in global health are especially valued.