Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Burr Ridge, Illinois within a fast-paced environment. This role helps create an organized, welcoming workplace by coordinating administrative activities, supporting employees, and keeping shared spaces and supplies ready for use. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

This position is 4 days on-site and 1 day work from home and offers a salary of $60,000-$70,000 + health, vision, dental, PTO and profit sharing.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

• Coordinate daily administrative activities to keep the Burr Ridge, Illinois office running smoothly, safely, and efficiently.

• Welcome guests, answer and direct incoming calls, and manage the receipt and distribution of mail, deliveries, and outbound packages.

• Set up meeting spaces for internal and external gatherings, including arranging room readiness, audiovisual equipment, and food service support.

• Provide day-to-day assistance to staff with office tools, equipment, and routine administrative needs.

• Monitor inventory levels for office, kitchen, and test kitchen materials, placing orders and tracking stock to avoid shortages.

• Maintain test kitchen preparedness by receiving shipments, organizing products, and keeping supplies properly accounted for.

• Follow established internal procedures while helping capture, refine, and improve administrative workflows and documentation.

• Work closely with teams across the business to assist with planning, coordination, and execution of operational initiatives.

• Identify opportunities to streamline office processes and recommend practical improvements that enhance productivity and service.

• Support general reception, data entry, and clerical tasks as needed to meet daily business demands.

• At least 5 years of experience in an administrative, office support, or reception-focused position; college coursework or a degree is preferred.

• Bachelor's Degree required.

• Effective verbal and written communication skills with a courteous approach when interacting with employees, visitors, and partners.

• Demonstrated ability to balance multiple assignments, adjust priorities, and stay organized in a busy office environment.

• Proficiency with Microsoft Office applications, including Excel, PowerPoint, Outlook, and Teams.

• Familiarity with SharePoint; experience with Visio, Publisher, or basic website maintenance tools.

• Ability to occasionally lift 20 to 40 pounds and work in environments with changing temperatures, including cold storage areas when needed.

• Strong problem-solving ability, dependability, and a collaborative attitude supported by a solid work ethic.