Executive Assistant

PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify.Our team members enjoy competitive salaries, a well-rounded benefits package, generous paid time off (including 25 holidays, vacation, and sick leave), and an array of professional development opportunities. We’re always looking to add to our team of more than 3,000 dedicated professionals who are leading online education worldwide with transformative digital solutions – personalized to every student.Job Posting End Date:Deadline to apply is 11:59 PM on05-27-2026Job Title:Executive AssistantContract Type:EmployeeAnnual Salary:$35,880.00 - $67,096.00(Support staff salary will be based on internal equity and experience)Location:FL - HEADQUARTERSJob Description Summary:Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform.FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law.The Position:Position General Summary:The Executive Assistant assists staff members by providing routine and advanced professional level clerical and administrative support work in furtherance of the department’s mission and management operations. Work differs from the Administrative Assistant level in that the Executive Assistant duties and responsibilities require a higher level and more in-depth “skill set” with a greater consequence of error and more responsibility and direct impact on the overall operations and management outcomes.Essential Position Functions:Directly assist the Department Leader and relieves him/her of various administrative functionsMaintain the office of the Department Leader with a professional and approachable atmosphere for all staff and customersAnswer incoming calls to answer questions, resolve issues, take messages and/or forward calls to appropriate staff; handles communication with the publicDevelop and implement reports, spreadsheets; assist in preparation of presentations for Department LeaderIndependently compose reports and letters containing decisions for course of action by Department LeaderArrange, participate in, and implement, as directed by Department Leader, committee meetings and staff conferencesServe as principal contact and liaison with internal and external contactsInterpret and respond to email, maintains calendar, schedule, and address bookInterpret policies and procedures as established by Department LeaderCoordinate and organize meetings, interviews, evaluations, conference callsManage and coordinate travel arrangementsProvide additional support to executive team as directedPrepare and process expense reportsProcess purchase requisitions, invoices, and vendor ordersReconcile various accounts and statementsCreate final documents from notes or outlines including letters, memos, project summaries, meeting agendas, meeting minutes, presentations and spreadsheetsCollaborate with other agencies and/or departments on upcoming projectsMonitor work to ensure high qualityHold all work-related information in the strictest confidence; this includes, but is not limited to communications, either direct or indirect; strategic information and employee specific personnel information. Any breach in confidentiality may be subject to disciplinary action, up to and including terminationMeet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrates respect for othersAll work responsibilities are subject to having performance goals and/or targets established(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.)Minimum Requirements:Education/Licensure/Certification:Associate’s degree; or equivalent combination of education and relevant experienceBachelor’s degree preferredExperience:Three years’ of high level administrative support experienceTwo years of high level office/administrative experienceExperience working in a Florida public school district, preferredKnowledge, abilities and skills:Knowledge of the department assigned, preferredKnowledge of database systems for data retrievalExcellent organizational skills such as scheduling, filing, making reservations, and preparing materials on a timely basis; provides follow up and documentationAdvanced proficiency in various technical applications most commonly used at FLVS, including but not limited to, Microsoft Office applications (Word, PowerPoint, Excel, Sharepoint), and the telephone systemPossess strong attention to detailStrong interpersonal and customer service skillsAbility to work with/for staff and customers to meet deadlinesProfessional written and verbal communication skillsUtilizes a wide variety of reference, descriptive, and/or advisory resourcesAbility to handle multiple tasks simultaneouslyCORE COMPETENCIES FOR SUCCESS:JOB KNOWLEDGE AND SKILLSTeam member carries out essential job functions with accuracy, engages in ongoing and relevant professional learning, applies new knowledge effectively, and demonstrates mastery of job-specific skillsPRODUCTIVITYTeam member produces high quality work, meets organizational and departmental deadlines, balances multiple responsibilities, manages time effectively, and seeks ways to improve processes and productivityCOMMUNICATIONTeam member communicates clearly in written and verbal formats, collaborates effectively, demonstrates professionalism in all interactions, exhibits strong interpersonal skills, and contributes to a positive team and professional communityCUSTOMER FOCUSTeam member addresses the needs of internal and external customers, analyzes problems effectively, contributes to innovative solutions, seeks opportunities for improvement, and successfully adapts to changePhysical Requirements and Environmental Conditions:Frequency of travel: Occasional travel is required for meetings, trainings and conferences; location may vary and may require overnight staysLight physical activities and efforts required working in an office environment(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) #J-18808-Ljbffr FLVS