Administrative Assistant I

Administrative Assistant I

Sentara Norfolk General Hospital Cardiac Nursing Management is hiring a Full-time, Day Shift, Administrative Assistant I. Work full-time, 8-hour shifts Monday through Friday from 7 a.m. to 3:30 p.m.

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information. Minimum of 1 Sr Director + 2 more supported from list below: Sr. Directors, Directors.

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Administrative Assistant will perform. This role will answer the telephone and assist callers or those making varied inquiries.

The Administrative Assistant I provides comprehensive administrative support to Nursing Leadership and plays a critical role in maintaining efficient daily operations. This position requires a highly organized, self-motivated professional who can effectively manage multiple priorities in a dynamic environment while demonstrating excellent customer service, professionalism, and attention to detail.

This role offers an opportunity to support nursing leadership while contributing to key operational, quality, and patient care initiatives within a collaborative healthcare environment.

Education:

• High School Grad or Equivalent (Required)
• Associate's or Bachelor's degree (Strongly Preferred)

Experience:

• 4-6 Months Basic Experience of Simple Office / Operational Systems (Required)
• Previous administrative support experience in healthcare, business, or a professional office setting (Strongly Preferred)
• Experience supporting multiple leaders and coordinating complex schedules (Strongly Preferred)

Qualifications and Skills Strongly Preferred:

• Excellent interpersonal, verbal, and written communication skills.
• Strong customer service focus and team-oriented approach.
• Exceptional organizational skills with the ability to manage multiple priorities independently.
• High level of professionalism, discretion, and attention to detail.
• Analytical abilities with experience creating reports, forms, spreadsheets, presentations, tables, and tracking tools.
• Strong problem-solving skills and ability to anticipate leadership needs.
• Advanced proficiency in Microsoft Office Suitehigher-level, including:
• Excel (formulas, spreadsheets, data tracking)
• PowerPoint (professional presentations)
• Word (document creation and formatting)
• Outlook (calendar and email management)
• Ability to work effectively in a fast-paced environment with frequently changing priorities.

Keywords: Administrative Assistant, Secretary, Executive Assistant

Benefits: Caring For Your Family and Your Career

• Medical, Dental, Vision plans • Adoption, Fertility and Surrogacy Reimbursement up to $10,000 • Paid Time Off and Sick Leave • Paid Parental & Family Caregiver Leave • Emergency Backup Care • Long-Term, Short-Term Disability, and Critical Illness plans • Life Insurance • 401k/403B with Employer Match • Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education • Student Debt Pay Down – $10,000 • Reimbursement for certifications and free access to complete CEUs and professional development • Pet Insurance • Legal Resources Plan • Colleagues may have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met

Here at Sentara, we are committed to consistently enhancing our training, advancement tracks, work-life benefits, and more. Our goal is to make you feel more excited to be here every day!

Sentara Norfolk General Hospital, located in Norfolk, VA, is a 525-bed tertiary care facility that is home to the only Level I Adult Trauma Center and burn trauma unit in Hampton Roads, and also serves as the primary teaching hospital for Eastern Virginia Medical School.

In addition to the high-quality heart program at Sentara Heart Hospital, our facility is home to Nightingale Regional Air Ambulance and several other dedicated facilities and specialized services. As a recognized accredited Comprehensive Stroke Center, and Magnet hospital for nursing excellence, our hospital specializes in heart and vascular, neurosciences, neurosurgery, urology, oncology, spine care, advanced imaging, behavioral health, maternity, and women's health, including a state-of-the-art neonatal intensive care unit.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission "to improve health every day," this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.