Executive Services Administrator

:

Department

President/CEO

Location

Pemi Building

Position Type

Full Time

Salary

$91,000-$110,000.00

Requisition

2025-43

Date

2025.11.14

Description

THE POSITION: Reporting to the CEO, this position will provide efficient and effective administrative service for the President/CEO, the Board of Directors, and other personnel as requested, that will assist them in their jobs and responsibilities in obtaining the overall goals and objectives of NHEC, both as an employer and as a membership Cooperative. Specific responsibilities will include:

• Provides administrative support for the CEO and the Board of Directors by developing and maintaining a schedule of all meetings, preparing agendas and meeting materials, preparing minutes of board and committee meetings, preparing and filing various reports, maintaining an online board portal of meetings and resource information, answering routine correspondence, arranging training and travel plans, and coordinating and assisting with the onboarding of new directors.
• Supports the strategic goals of NHEC by assisting in developing, reporting on, and achieving Balanced Scorecard objectives and assisting in preparing strategic planning material.
• Supports the cultural goals of NHEC by exhibiting leadership, developing and maintaining effective working relationships, being results oriented, innovative, and seeking feedback.
• Increases professional and technical knowledge by attending educational classes, reading professional magazines, and participating in professional societies.
• Ensures legal compliance and efficient administration by developing and maintaining an efficient filing system for corporate documents and maintaining NHEC Bylaws and Board Policies and their amendments.
• Supports financial goals of NHEC by assisting in developing an annual budget for the Board of Directors and President/CEO and monitoring the budget to identify and document variances with the President/CEO throughout the year.
• Coordinates the annual director nomination/election process by preparing resource materials for potential director candidates; addressing questions of candidates; scheduling meetings of the Nominating Committee and preparing agendas, minutes, and meeting materials; and coordinates the collection of candidate materials and scheduling of candidate interviews.
• Protects operations by receiving and maintaining security of sensitive and confidential information related to NHEC's activities, labor relations, member communications, board executive sessions, personnel matters, and business strategies.
• Maintains member confidence by assisting the President/CEO in ensuring that member complaints are fully investigated and promptly resolved.
• Provides guidance and support to other administrative staff to assist them in their job responsibilities and coordinate administrative services to meet organizational deadlines.
• Performs such other duties as directed or required.

THE PERSON:

• Associate's degree preferred.
• At least five years of professional administrative experience required. Experience as an Executive Assistant desirable.

• Must have skill in dealing with members, management and cooperative staff. Must have the ability to type with speed and accuracy. Must be able to compose correspondence. Good communication skills required. Must exercise discretion and use sound judgment in dealing with others. Must be familiar with basic management concepts and possess the ability to delegate work. Must be able to safeguard confidential information. Must have the ability to handle a variety of diverse tasks and organize work to meet deadlines. Must be capable of efficiently organizing and maintaining a filing system.
• Must have a thorough working knowledge of general office processes and procedures. Must be proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Able to develop knowledge of NHEC's bylaws, relevant state rules and regulations, and NHEC policies and procedures. Knowledge of NHEC helpful.

WORKING CONDITIONS :

• Normal office conditions. Some travel to meetings and overtime may be required.
• Assistance with power restoration efforts is required of all employees. It may be required during regular business hours that employees will be assigned functions to support power restoration and for some employees that may be different from their normal duties. In addition, such assistance may require working nights, weekends and holidays which may involve considerable extra hours. In order to meet this working condition, all employees are required to provide a personal phone number where they may be reached after hours. This number will only be used for internal purposes.

Exempt : Yes Type : Full Time Department : President/CEO Location : PEMI