Administrative Assistant

Job Description

Job Description

Administrative Assistant | Finance SupportAbout PTL ONE

PTL ONE is seeking a highly organized, detail-oriented Administrative Assistant to support our growing organization. Reporting directly to the Chief Financial Officer (CFO), this position serves as a critical link between finance, operations, compliance, vendor management, and administrative functions.

This role is ideal for a motivated professional who enjoys variety, thrives in a fast-paced business environment, and wants the opportunity to contribute across multiple departments while developing their career within a growing company.

• Provide administrative support to executive leadership, including the CFO and other department leaders.

• Assist with accounts payable processes, invoice management, vendor communications, and payment tracking.

• Support accounting and finance functions through data entry, record maintenance, and financial documentation.

• Maintain business records, contracts, compliance documentation, and company files.

• Coordinate with accounts receivable, credit, warehouse, and operations teams to ensure smooth business processes.

• Manage vendor relationships and respond to vendor inquiries in a professional and timely manner.

• Assist with compliance administration and documentation requirements.

• Prepare reports, spreadsheets, correspondence, and business documents using Microsoft Office applications.

• Maintain accurate records within SAP Business One and other business systems.

• Support process improvements and administrative efficiencies across departments.

• Prioritize multiple projects and deadlines while maintaining a high level of accuracy and professionalism.

• Perform general office administration and operational support duties as assigned.

• Minimum 5 years of experience in administrative support, office administration, executive assistance, or business operations support.

• Strong organizational and time-management skills with the ability to manage multiple priorities.

• Excellent verbal and written communication skills.

• Demonstrated attention to detail and commitment to accuracy.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

• Strong problem-solving skills and ability to work independently.

• Ability to collaborate effectively within a team environment.

• Professional demeanor and strong customer service mindset.

• Bachelor's Degree in Business Administration, Accounting, Finance, or related field.

• Experience supporting finance, accounting, or operations departments.

• Working knowledge of SAP Business One or other ERP systems.

• Experience with accounts payable, vendor management, compliance administration, or accounting support functions.

• Work directly with executive leadership.

• Gain exposure to finance, operations, compliance, and business administration.

• Opportunity for professional growth and advancement.

• Collaborative and team-oriented culture.

• Stable and growing organization with multiple brands and business units.

• Full-Time

• Monday through Friday

• 9:00 AM – 6:00 PM

If you are an organized, motivated professional who enjoys supporting business operations and executive leadership, we encourage you to apply today.